Procurement Analyst (PROCUREMENT ANL 3)

Under the supervision of the Associate Director, the Procurement Analyst 3 serves as an experienced member of the procurement team, providing complex professional procurement and contracting expertise for the campus's goods and service needs. The Procurement Analyst 3 shall possess a wide array of contract writing and negotiation expertise. This position requires an adaptable, forward-thinking professional who is ready to integrate emerging tools to enhance procurement efficiency, strategic sourcing, and contract management. The role will also assist in identifying opportunities for savings, standardization, and efficiencies while remaining flexible to evolving technologies, such as AI and automation.

Apply By Date: April 1, 2025 at 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in business, finance, supply chain management, or a related field, or an equivalent combination of education and experience.
• Experience in procurement, sourcing, or contract negotiation, including developing solicitations (RFPs, RFQs, RFIs), vendor evaluation, and administering contracts.
• Demonstrated ability to learn, adopt, and apply emerging technologies, including AI-driven procurement tools, automation platforms, and data analytics.
• Strong customer service mindset with excellent written, verbal, and interpersonal communication skills to effectively collaborate with stakeholders, provide guidance on procurement processes, and ensure a positive user experience.
• Ability to assess complex information, interpret policies, and develop innovative solutions to procurement and sourcing challenges.

Preferred Qualifications

• Experience with sourcing goods and services in industries such as information technology, scientific research, MRO (maintenance repair and operations) or higher education.
• Ability to analyze problems objectively, set priorities, and recommend appropriate courses of action.
• Capacity to independently manage multiple projects, meet deadlines, and adjust to shifting priorities.
• Familiarity with contracting principles, business law, accounting guidelines, and procurement regulations at the state and federal levels.

Key Responsibilities

• 75% - Procurement and Contracting Services
• 20% - Customer Service/Outreach
• 5% - Other

Department Overview

Supply Chain Management is responsible for delivering value to the university through internal services and external supplier partnerships, ecommerce and payable solutions, and expertise in procurement, sourcing, distribution, and financial transactions. Services lines include Business and Financial Services, Logistics, Repro Graphics, Procurement and Sourcing, Communications and Training, Conference and Event Services, and Solutions and Financial Analysis. The department encompasses approximately 150 career staff with an annual operating budget of $24M.

POSITION INFORMATION

• Salary or Pay Range: $67,700.00 - $120,500.00 (Department budgeted salary range: $67,700/yr. - $94,100/yr. Commensurate with experience.)
• Salary Frequency: Monthly
• Salary Grade: 21
• UC Job Title: PROCUREMENT ANL 3
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8am-5pm
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Restricted vacation during peak periods, usually during fiscal close period, June – July. Work overtime to meet business needs. Maintain strict confidentiality of files and data to protect privacy and rights of individuals. Employee is personally responsible for following safety guidelines and procedures. Work with constant interruptions and distractions and constant traffic and noise from telephone conversations, visitors, staff, and general office environment. UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks