Administrative Assistant II

UCI Health is the clinical enterprise of the University of California, Irvine, and the only academic health system based in Orange County. UCI Health is comprised of its main campus, UCI Medical Center, a 459-bed, acute care hospital in in Orange, Calif., four hospitals and affiliated physicians of the UCI Health Community Network in Orange and Los Angeles counties and ambulatory care centers across the region. Listed among America’s Best Hospitals by U.S. News & World Report for 23 consecutive years, UCI Medical Center provides tertiary and quaternary care and is home to Orange County’s only National Cancer Institute-designated comprehensive cancer center, high-risk perinatal/neonatal program and American College of Surgeons-verified Level I adult and Level II pediatric trauma center, gold level 1 geriatric emergency department and regional burn center. UCI Health serves a region of nearly 4 million people in Orange County, western Riverside County and southeast Los Angeles County.

To learn more about UCI Health, visit www.ucihealth.org.

Position Summary:

Reporting to directly to the assigned Billing Manager, the incumbent is responsible and accountable for the processing the receipt, systematical organization and scanning preparation of a multitude of billing for numerous clinics. Inclusive of these responsibilities is the prompt and accurate reconciliation and follow-up with vendors or clinics to effectively address workflow and timely response and receipt of billing information facilitating monthly time sensitive billing deadlines. Serves as liaison between vendor and clinic clients to communicate and address workflow adversities.

Required Qualifications:

• Skill and ability to effectively understand and follow all HIPAA and other related governing laws and regulations pertaining to patient sensitive and protected information.
• Skill and ability to effectively review, analyze, and independently take appropriate and accurate action with wide array of documents and information presented.
• Skill and ability to coordinate multiple assignments simultaneously to meet and complete conflicting deadlines.
• Proficient use and experience with PC and MS Office applications, e.g.) Word, Excel, Outlook.
• Possess strong problem-solving skills.
• Possess strong organization, filing, record keeping and time management skills while remaining flexible to respond to changing priorities.
• Must possess the skill, knowledge and ability essential to the successful performance of assigned duties
• Must demonstrate customer service skills appropriate to the job
• Knowledge of GE/IDX Billing Systems, Encoder, Quest, TDS, Invision, Rad Net, Code Ryte.
• Excellent written and verbal communication skills in English
• Effective interpersonal and professional communication skills to interact with staff and the general public in a diplomatic manner.
• Demonstrated high level of reading and comprehension skills to take appropriate action.
• Demonstrated ability to work independently with only general supervision and direction combined with initiative to system/process improvement.
• Accurate typing and proofreading skills.
• Ability to maintain work standards and productivity standards set by the department.
• Ability to maintain a work pace appropriate to the workload
• Ability to interact in a professional and diplomatic manner with conflicting perspectives. Effective interpersonal and professional communication skills to interact with staff, vendor and client in a diplomatic manner.
• Ability to establish and maintain effective working relationships across the Health System

Preferred Qualifications:

• Knowledge of University and medical center organizations, policies, procedures and forms

Total Compensation

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at eec@uci.edu or at (949) 824-0500, Monday - Friday from 8:30 a.m. - 5:00 p.m.