CAO Administrative Manager

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The Noel Drury, M.D. Institute for Translational Depression Discoveries is supported by a record $55 million estate gift from philanthropist Audrey Steele Burnand. The Noel Drury, M.D. Institute for Translational Depression Discoveries focuses on innovative approaches to understanding the mechanisms behind depression; improving diagnosis of the disorder; and developing personalized, scalable therapies for it, and, ultimately, better prevention strategies.

As a member of the Noel Drury, M.D. Institute for Translational Depression Discoveries (“Depression Institute”) leadership team, this role involves managing, planning, and administering the complex administrative operations of the Depression Institute. Responsible for overseeing a diverse range of activities related to preclinical, translational, and clinical research. Responsibilities include financial management, human resources, IT, facilities, laboratory operations, and oversight of contracts and grants. The position requires the development of intricate budgets with multiple funding sources, as well as strategic planning for administrative improvements. The individual provides detailed analysis of budgetary funding and resource allocation, ensures compliance with grant and contract regulations, and manages pre- and post-award processes. Additionally, they supervise support staff and report on operational and budgetary performance to the Director. The role also includes representation of the department in institutional business matters and participation in various committees, including the Internal and External Advisory Boards, while holding significant budgetary accountability.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $85,400 - $121,100 (Annual).


Required:

• Advanced knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management.
• Advanced interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills.
• Advanced knowledge of a variety of administrative operational activities such as risk management planning, accounting, payroll, and contracts and grants regulations and guidelines.
• Advanced knowledge of common University-specific computer application programs.
• Ability to use discretion and maintain confidentiality.
• Advanced skills in short- and long-term strategic planning, analysis, problem-solving and customer service.
• Advanced knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees.
• Bachelor's degree in related area and / or equivalent experience / training
• 5-10 years related work experience

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

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