What are the responsibilities and job description for the Employment Specialist position at University of California - San Francisco Campus and Health?
F_TEP-Campus Employees
Temporary Employment
83681BR
Job Summary
Please note there are three openings; will be hybrid with on-site work at Mission Bay campus as needed.
The anticipated duration is approximately 6 months. Will include optional medical benefits, holiday pay, sick leave accrual and vacation accrual.
Under the general supervision of the HR Employment Manager, the Employment Specialist coordinates and oversees the entire new hire onboarding process from start to finish, meeting the needs of both the new hire and hiring manager.
Key Responsibilities:
- Troubleshoots issues and ensures completion of all new hire documentation within HR systems.
- Serves as the primary contact for new hires and guides them through the entire hire process.
- Shares responsibility for new hire visits and assists with organizing and facilitating the monthly New Employee Orientation.
- Reviews and analyzes union contracts for each employee to determine correct seniority date, probationary period, and other contract-related questions during all phases of employees' work cycles.
- Oversees Joint Commission files as one of the main contacts.
- Additional responsibilities include:
- Initiating the offer within BrassRing.
- Authorizing and verifying background check results.
- Generating an employee identification number.
- Coordinating with Occupational Health Services.
- Verifying and processing employee database changes (Management Actions).
- Verifying experience in the Registered Nurse (RN) and Patient Care Technical (PCT) experience forms.
- Verifying and approving i9 documents.
- Conducting primary source licensure verification.
- Generating welcome letters.
- Facilitating employee transfers within Health and other UC's.
- Reviewing and consulting departments on appointment changes, funding/allocation changes, and tracking/signing off on sign-on and employee referral bonuses.
The final salary and offer components are subject to additional approvals based on UC policy.
To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)
Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role. For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Department Description
UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.
Required Qualifications
- Analytical skills to conduct analysis and develop recommendations.
- Demonstrates organizational skills and problem-solving skills.
- Has working knowledge of other areas of HR.
- Knowledge of organizational policies and procedures and knowledge of functional area.
- Basic knowledge of human resources policies and programs, and how they affect other organizational policies and procedures.
- Knowledge of a human resources management system (HRMS), and / or other related business software programs and systems.
- Proficient in communicating clearly and effectively verbally and in writing and in integrating information in the completion of assignments. Demonstrated ability to handle difficult or volatile situations / individuals effectively.
Preferred Qualifications
N/A
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
Organization
TEP
Job Code and Payroll Title
007595 HR GENERALIST 2
Job Category
Administrative Support, Human Resources, Professional (Non-Clinical), Professional and Managerial, Temporary Employment
Bargaining Unit
99 - Policy-Covered (No Bargaining Unit)
Employee Class
Temporary Employment
Percentage
100%
Location
San Francisco, CA
Campus
Mission Bay (SF)
Work Style
Hybrid
Shift
Days
Shift Length
8 Hours
Additional Shift Details
Monday to Friday from 8am to 5pm
Equal Employment Opportunity The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Further information about the University of California, San Francisco, is available at diversity.ucsf.edu. UCSF seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.
