Program Assistant

Description

Examples of Duties

• Track classes and prepare all materials and rosters to be sent to appropriate instructors.
• Assist staff with correspondence, rosters, training materials, handouts, etc.
• Order, track, and disperse supplies and materials needed for grant compliance
• Maintain database for tracking SFST instructors and provide reports monthly and upon request
• Other support as needed

• Complete travel documentation
• Complete reports for MoDOT and Senior Program Manager ·
• Prepare weekly, monthly, quarterly and annual activity reports ·
• Maintain LEL equipment inventory ·
• Assist with creation of promotional/operational items including process manuals and STEM handbook
• Assist with other activities as needed

• Provide billing, invoicing, and vouchering assistance on all grant-related and non-grant activities
• Provide billing, invoicing and vouchering assistance for the Missouri Motorcycle Safety Program
• Provide back-up assistance with deposits
• Other support as needed

• Support for survey grants to include expense reporting for surveyors, training logistics, scanning documents, distribution of documents
• Assist Senior Program Manager with correspondence
• Assist with special projects
• Other support as needed

• Inventory, equipment maintenance, and other related activities
• Purchasing for all Missouri Safety Center programs
• Chrome River support for all Missouri Safety Center programs
• Assist staff with correspondence, rosters, training materials, handouts, etc.
• Monitor and assist with special projects
• Maintain files as needed
• Maintain equipment and furniture inventory. Conduct the annual inventory in conjunction with the Purchasing Office ·
• Maintain and coordinate the repair of office and other equipment
• Order, track, and disperse supplies and materials needed for grant compliance
• Serve as the Humphrey’s technology monitor. Call in work orders to repair malfunctioning equipment. Submit phone and network access requests.
• Assist students/customers who request information or wish to enroll in MSC courses
• Assist in coordinating events held at main offices of the MSC Other support as needed

• Providing information about the Missouri Safety Center;
• promote the MSC Mission and courses and projects available to meet the Mission;
• communicate with other departments on campus related to Missouri Safety Center activities
• Greet visitors and direct them to the appropriate locations for meetings and activities
• Answer and distribute phone calls on the MSC phone line and 800 number
• Maintain and update MSC social media (Facebook, LinkedIn, Twitter, etc.) accounts
• Direct questions to appropriate MSC Divisions and website information
• Engage with Harmon College of Business and Professional Studies and other University departments for activities, special projects, and business-related activities
• Submit items for Harmon College Harmon Happenings

• Logistics for meetings, logistical support for classes and conferences, and other special projects.

Typical Qualifications

Education:

• High school diploma or equivalent
• Associate's degree preferred
• Office administration, Business, or related field, preferred.
  Experience may be substituted for education. Note that equivalencies are based on the following: AA = 2 years’ experience; BA/BS = 4 years’ experience; MA/MS = 6 years’ experience.

• Two (2) years administrative support required.

Supplemental Information

Physical/Environmental Factors:

• Lifting (weight) - 25 lbs

Special Instructions:

Full-time benefits-eligible position: Benefits include competitive salary; health, dental, vision, life insurance, AD & D, long-term disability; 3 weeks paid vacation per year; 3 weeks of accrued sick leave per year; 13 paid holidays; retirement; and generous education assistance for an employee, spouse and dependent children taking classes at UCM.

Part-time benefits-eligible positions: Benefits include generous education assistance for the employee.

Temporary, adjunct, student employment, or graduate assistant positions: Benefits are not included.

Completed UCM online application for employment required. Incomplete applications will not be considered.

A review will begin immediately and continue until filled unless indicated otherwise.

NOTE: A background check is required for the selected candidate of all staff, faculty, adjunct, and temporary positions and any job offer is contingent on the results of this check. Student employees and graduate assistants do not require a background check to be conducted prior to employment.

The University of Central Missouri is an Equal Opportunity Employer and specifically invites applications from women, minorities, veteran status, and people with disabilities.

Our faculty and staff are the university’s most valuable asset, and our goal is to provide a robust Total Rewards Program designed to help them maintain a happy, healthy, and productive lifestyle.

Highlights from UCM's total rewards package for full-time employees include:

• 28.75% (staff) and 6% (faculty) defined retirement contribution, paid by the university;

• Voluntary Tax-Sheltered Annuity (TSA) programs (403(b) and 457(b)) that allow eligible employees to make additional pre-tax contributions to a retirement plan;

• Employees can earn up to full tuition (15 credit hours) for themselves per academic year. Full-time employees are also eligible for up to $175 towards non-credit courses each fiscal year. Employees can earn up to full tuition for their dependents;

• Comprehensive medical, dental, and vision plans that begin on the first of the month following your date of hire. Basic dental and vision insurance paid at 100% by the university;

• Available Health and Dependent Flexible Spending Accounts;

• University-paid basic life insurance (including accidental death and dismemberment) and short-term and long-term disability insurance coverage;

• Generous leave accruals that begin accruing on your start date, plus 14 paid holidays per year.

• The UCM Childcare Center on the Warrensburg campus can provide faculty, staff, and students quality care for their children ages six weeks to 10 years.

• The Student Recreation and Wellness Center (SRWC) is free for all employees and is located on the Warrensburg campus.

• An Employee Assistance Program is available to all employees and their immediate family members to help assist with personal challenges you may face in your daily life;

• UCM offers an Employee Discount Program through Working Advantage.