Marketing & Communications Program Manager

Job Summary:

The Marketing & Communications Program Manager, hereinafter referred to as the Program Manager, will provide daily management and coordination of, as well as overall strategic planning for, the Department of Anesthesiology's marketing and communications needs. This position will oversee and maintain departmental branding and logos, marketing materials and processes, and various communication avenues including the ownership of the Department's internal communications, including its quarterly newsletter, Intranet, Website, social media, and marketing videos.

This Program Manager will be the primary point of contact for all Department marketing and communications and will manage the Department's marketing and communications strategies, publications, and systems, including the utilization of Marketing Cloud. The Program Manager is expected to communicate with the Department Chair, Director of Finance and Administration, and other Department leadership on significant developments within the department. This position requires a combination of program management and communications skills. Strong writing and speaking skills, coupled with the ability to manage, allocate and deliver projects in a timely manner to support Department of Anesthesiology programs, events, and fundraising efforts are crucial to the position.

Key Responsibilities

Program Management (60%)

The Program Manager oversees all aspects of overall marketing, communications, and brand strategy for the Department of Anesthesiology. This includes the following, but is not limited to:

• Overseeing all marketing and communication efforts including developing and implementing internal communications strategies to keep employees in all mission areas informed and engaged and to help foster collaboration, as well as create and execute external communications strategies to reach preceptors, alumni, medical students, the broader Anschutz campus and the University, as well as the local community.
• Developing and nurturing collaborations with other departments/schools to facilitate implementation of communications efforts and serving as the POC for the department with the School of Medicine, AMC Communications departments, and for media and public relations inquiries.
• Managing the Department's online presence, to include the public-facing Department website
• Managing additional ad-hoc campaigns for events, special programs, etc., and collaborating with key staff on event, recruitment, and campaign planning and delivery.
• Monitoring, reporting on, and communicating progress of strategic plans, project plans, deliverables, and achievements

Communications & Systems/Database Management (40%)

The Program Manager will create an overall marketing, communications, and brand strategy for the Department and will manage all databases applicable to marketing and communications. This is inclusive of but not limited to:

• Researching, gathering, creating, and managing content for Department newsletters, web content, fliers, press releases, annual reports, etc.
• Managing the Department's social media presence, to include creation and oversight of content and strategy
• Serving as the subject matter expert for Marketing Cloud and Salesforce for the utilization of contact and communications lists and sending department-wide communications such as the Department Newsletter
• Researching and implementing marketing and communications systems, approved for use by the University, to improve efficiency and effectiveness of marketing and communications.
  • Management of any and all newly acquired systems and/or databases; responsible for training others how to utilize these systems, if/when necessary
• Managing the Department's internal and external listservs and coordinating with appropriate constituents to ensure the lists are accurate and updated in a timely manner to ensure effective marking and communications to these parties
• Overseeing the Department intranet to promote internal communications and announcements and approve and implement requested changes

Work Location:

Onsite to Hybrid - this role is expected to work onsite initially for at least four months to build and establish relationships and is located in Aurora, Colorado. After four months, the role will be eligible for a flexible hybrid work schedule at the supervisor's discretion based on business needs.

Why Join Us:

The University of Colorado School of Medicine and the Department of Anesthesiology is a world-class medical destination at the forefront of transformative education, science, medicine, and healthcare. The Department of Anesthesiology has several clinical specialties and is a nationally recognized leader in anesthesiology and peri-operative medical education. We are dedicated to developing leaders in anesthesiology and perioperative medicine who demonstrate clinical excellence, professionalism, and a commitment to life-long learning. Our faculty have a resolve to create an exciting academic environment that will build upon what is already recognized as one of the finest residency programs in the country, and by advancing education within our specialty, we continue to improve the lives of learners and patients in a complex and evolving world of medicine.

But we cannot do it all without our staff! Join a growing and diverse administrative team that strives to support and improve our education, research, and clinical missions. Department of Anesthesiology staff members have the opportunity to collab-orate on projects across diverse teams and committees and take part in various activities throughout the year. All Department of Anesthesiology staff have access to University of Colorado's second-to-none benefits package, retirement plans, significant vacation and sick leave, 11 paid holidays/year, tuition assistance, and wellbeing resources.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses

ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in marketing, journalism, public relations, communications, business administration, or a directly related field from an accredited institution
• The position requires extensive, diverse and progressively responsible experience, including at least four (4) years of direct responsibility working in communications, public relations, social media, and/or marketing with experience in project management.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience working in higher education, academic medicine, and/or corporate healthcare communications
• Development (fundraising) experience desired
• Excellent knowledge of Marketing Cloud or other marketing systems/databases
• Experience with the creation and development of print, broadcast, and/or digital media
• Experience with marketing campaign planning and results reporting

Knowledge, Skills and Abilities:

• Demonstrated storytelling abilities across multiple mediums including, but not limited to, print, social media, website, digital media, and video.
• Strong project management skills with the ability to manage multiple projects and demands
• Demonstrated interpersonal skills and ability to work as a team member to relate effectively with students, faculty, residents and various staff members.
• Demonstrated ability to communicate clearly and effectively orally and in writing.
• Strong decision making skills - ability to demonstrate the ability to resolve complex problems via examination of established protocols; ability to initiate solutions to operational problems and implement operational changes.
• Web content management and strategy and demonstrated experience with web content platforms
• Expertise in Microsoft Office Products (Outlook, Excel, PowerPoint, Publisher, and Word) as well as Marketing Cloud, Canva, website content management platforms, CRMs, and Social Media skills.
• Ability to handle sensitive and confidential information and documents and maintain strict confidentiality in all applicable matters; using professionalism and discretion in conversations.
• Ability to communicate effectively in brief, focused and well-organized oral and written presentations.
• Ability to work and think independently, self-motivated, and detail oriented.
• Ability to understand and apply institutional requirements at the department level.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Abigail Jacoba, ABIGAIL.JACOBA@CUANSCHUTZ.EDU

Screening of Applications Begins:

Screening begins on 02/16/2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $65,105 - $82,814.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.