What are the responsibilities and job description for the Administrative Program Coordinator, 2025-454 position at University of Connecticut (Uconn) Health?
Job Detail
Job Title:Administrative Program Coordinator
Department:10140-Medicine - Administration
Location:Farmington
FTE%:1
Shift1st
Search #:2025-454
Closing Date:12/09/2024
Recruiter:Shirden, LyAsia J.
Additional Links:
This position is Benefit eligible; click here for an overview of available benefits.
This position is covered by the UHP Bargaining Unit; click here to review the current UHP Contract.
This position is in salary group UHP-07; click here to review the current UHP Pay Plan
UConn Health
PURPOSE OF CLASS:
Excellence, Teamwork, Leadership and Innovation. These are the values that define UConn Health, and we are looking for team members that share these same values. Our top-rated organization is looking to add a full-time Administrative Program Coordinator to the Department of Medicine in the School of Medicine located in Farmington, CT.
SUPERVISION RECEIVED:
Works under the limited supervision of an employee of a higher rank.
SUPERVISION EXERCISED:
May lead/supervise lower-level employees as assigned.
EXAMPLES OF DUTIES:
Manages and coordinates program logistics and administrative support for professional staff, making adjustments to accommodate changing priority needs;
Directs the work flow and supervises the necessary administrative paperwork, records, complex filing systems to support a program, including fiscal, staff and student records;
Assists in planning outreach programs, conferences, meetings, seminars, with responsibility to make all necessary arrangements including travel; coordinates events and details;
May recruit, train, supervise and evaluate clerical and/or student staff
Resolves administrative and logistical problems and transactions collaborating with state/federal/international agencies and institutions as appropriate;
Acts for and regularly makes decisions in the managers absence within prescribed limits of authority;
Represents the department head to other university offices, the public or outside agencies in matters of administrative consequence
Drafts budgets, which usually involve external funding; prepares budget summaries and long-range budget projections;
Manages approved budget making decisions related to the appropriateness of requested expenditures;
Arranges for international fiscal transactions as required;
In a clinical area, may monitor compliance with protocols by assuring appropriateness and eligibility of subjects, reviewing for appropriateness of tests and making follow-up appointments; organizes clinical/laboratory data for clinical research protocols;
Coordinates and participates in meetings;
Performs related duties as required.
MINIMUM QUALIFICATIONS REQUIRED
KNOWLEDGE, SKILL AND ABILITY:
Knowledge of applicable program rules and regulations; knowledge of business math; considerable knowledge of proper grammar, punctuation and spelling; considerable knowledge of business communications; knowledge of medical/technical terminology; considerable knowledge of office procedures; oral and written communications skills; considerable interpersonal skills; data management skills; ability to schedule and prioritize work; some supervisory ability.
EXPERIENCE AND TRAINING:
General Experience:
Six (6) years relevant administrative experience.
Substitutions Allowed:
Bachelor's degree and two (2) years of relevant experience may be substituted to the general experience.
PREFERRED QUALIFICATIONS:
Experience with Banner, LDCA, EPAF, NIH ASSIST, Grant.gov and InfoED.
Experience with NIH program rules and regulations, ability to interpret directives for filing of grant applications through federal, state and private funding agencies.
Experience in grant submissions and / or administration.
Demonstrated understanding of federal funding agencies, grants, and policy guidelines
Budget experience.
Demonstrated proficiency in Microsoft Office including Outlook, Word, and Excel.
Experience with grants, working with pre-award proposal submission and post-award reviewing/analyzing grants and contracts.
Experience with Excel spreadsheets and demonstrated experience with budget preparation.
Experience with program & event management including planning and logistics.
Experience preparing and tracking personnel transaction requests, recruitment tracking, and onboarding.
Knowledge of international employment requirements and filling requirements.
Experience drafting complex correspondence & interpreting policies and procedures.
SCHEDULE: This position is full-time, 40 hours per week, Monday-Friday, 8:00am-4:30pm, with a 30-minute unpaid meal break.
Why UConn Health
UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.
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