Alumni Relations – Program Coordinator

Description

Job ID

AH9981-4003-1840

Position Classification

FT Administrative Hourly

Position Summary

Utilize your skills working as part of the Alumni Relations Team in fulfilling the Departments priorities and objectives.

Essential Duties and Responsibilities

I. Provide administrative support to the Alumni Relations team insuring proper documentation and execution of the department’s goals are met each year.

a. Oversee the invoicing and tracking of expenses for all Alumni Relations programs.
i. Processing checks.
ii. Setting up purchase orders.
iii. Submitting monthly credit card reconciliations.
iv. Tracking expenses to the departments budget on a monthly basis.

b. Set up and maintain registration sites for all appropriate Alumni Relations activities
i. Set up sites
ii. Keep sites updated
iii. Manage the registration process
iv. Track registrations and create appropriate name tags
v. Enter program attendees into RE

c. Order supplies and materials for the department
i. Maintain relationships with appropriate vendors
ii. Keep inventory of our supplies
iii. Place orders as necessary insuring the team has what they need to be successful

d. As requested or needed, assist other Alumni team members on the implementation of other programs or events
 

II. Train and manager one student worker

a. With the rest of the Alumni Relations team, help hire appropriate student worker
b. Set deadlines for student insuring the work of the team is completed in a timely fashion
c. Work with the rest of the Alumni Relations team for project ideas when the work load needs a boost.
 

III. Manage the social media accounts and Forever Titans website for the department.

IV. Help as needed, step in when needed and pick up new assignments as directed to help insure the Alumni Relations objectives are met for each fiscal year.

Requirements

Minimum Qualifications

• Education -A two-year college degree or completion of a specialized course of study at a business or trade school or 18 months to four years of work experience in a related field.
• Experience -Two years to five years (Equivalent combination of education and employment).

Preferred Qualifications

1. 3 – 5 years Administrative experience.
2. 2 – 4 years with social media promotions.
3. 2-4 years working on special events.
4. Reliable.
5. Can work effectively with people in all situations.
6. Can lift up to 40 pounds.
7. Reliable transportation.
8. Creative problem solver.
9. Willingness to learn new technology and procedures.

Knowledge, Skills, and Abilities

1. Familiar with event management.
2. Extensive knowledge of Microsoft programs.
3. Quick learner for new technologies.
4. Effective communicator, both in writing and verbally to a variety of different audiences.
5. Ability to juggle multiple projects and deadlines at the same time.
6. Professional telephone manner.

Physical Requirements

Job may require lifting light weight objects (1 to 10 pounds) with no repetitive bending or stooping. Occasionally lift average weight objects (1 to 10 pounds).

Work Environment  

Occasional exposure to objectionable conditions or variations such as those found in variable weather conditions or light industrial settings.

Salary/Pay Information  

Commensurate with experience

Anticipated Schedule  

Monday – Friday, 8:30 a.m. – 5:00 p.m.

Additional Information

1. 40 hours work week in an office setting.
2. Periodic night and weekend hours expected.
3. Many activities held outside of the office setting.
4. Expected attire, business casual unless work of the warrants something either more casual or more formal. 

Employee Benefits

At the University of Detroit Mercy, we continually strive to provide a high-quality, comprehensive benefits package to our valued employees. We offer our employees the following benefits: 

• Medical -

o Three health plans to choose from with a large national provider network

•Dental -

o UDM’s School of Dentistry FREE to you and your dependents

o Option to purchase additional dental plan through UNUM

•Vision – 

o Under United Healthcare, you are able to get one exam every 24 months

o Under Heritage Vision, an eye exam and lenses (not Frame) are provided every 12 months

        (Plans are available to employees to purchase as an option)

• Health Savings Account and Flexible Spending Accounts offered

• Employee Assistance Program -

o Provided to everyone in your household

• Short-Term and Long-Term Disability

• Life and AD&D 

o 1x base salary up to  Dollar One Hundred Thousand. 

• Option to purchase additional life insurance, accident insurance, and/or critical illness insurance

• Tuition Remission Benefit for you, your spouse, and children. 

• Retirement Plan -

o UDM provides matches up to 8%

Michigan’s largest, most comprehensive private University, University of Detroit Mercy is an independent Catholic institution of higher education sponsored by the Sisters of Mercy and Society of Jesus. Detroit Mercy seeks qualified candidates who will contribute to the University’s mission, diversity, and excellence of its academic community. University of Detroit Mercy is an Equal Opportunity Affirmative Action Employer with a diverse student body and welcomes persons of all backgrounds.