Administrative Manager I

Posting Details

Posting Details

Posting Number S13326P

Working Title Administrative Manager I

Department PSO-Carl Vinson Inst of Govt

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education () . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College / Unit / Department

The UGA Carl Vinson Institute of Government - Who We Are

As a Public Service and Outreach unit at the University of Georgia, the UGA Institute of Government contributes directly to the university's overarching public service mission of improving people's lives by helping to create jobs and prosperity, developing leaders, and addressing critical issues. This public service mission, and the Institute of Government's role in its success, is at the heart of UGA's land-grant and sea-grant mission to serve the State of Georgia and its residents.

We have a team of experts who inform, inspire, and innovate every day so that governments, large and small, can be more efficient and responsive to their citizens, address current and emerging challenges, and serve the public with excellence. We are uniquely positioned to provide impartial support to local governments and state agencies and convene multidisciplinary and intragovernmental groups to plan for and address many of the challenges faced by communities across Georgia.

Our areas of expertise and focus include workforce and economic development; infrastructure and community resilience; government operations and organizational effectiveness; measuring and reporting on impact and outcomes; building skills, knowledge and capacity of government leaders and teams; and maximizing technology and data for governments and their leaders.

Whether it is through our award-winning PROPEL (Planning Rural Opportunities for Prosperity and Economic Leadership) program for rural communities, our CyberArch student program that helps Georgia communities increase their cybersecurity, our efforts to build a visionary plan for military and community partnerships to spur economic prosperity and resilient infrastructure, our financial management certificate program to build the capacity of public officials, or hosting educational events about e-mobility strategies for local governments .... We Know Georgia. Fulfilling our land-grant and sea-grant mission to serve the State of Georgia is more than a project. It's our purpose.

We are growing and excited to add individuals to our team who share our commitment to public service - building stronger communities, inspiring economic resilience, and improving quality of life for communities across Georgia and beyond.

Our Culture - How We Operate

We disseminate knowledge through research, scholarship, and instruction. We collaborate internally across our areas of expertise and across the university with academic researchers to bring best practices and expert insights to the governments and communities we serve. We are committed to fielding a team of experts who have a variety of professional and academic experiences and are grounded in our culture of excellence and approach our work with Georgia's governments in a comprehensive and objective fashion.

College / Unit / Department website www.CVIOG.uga.edu

Posting Type External

Retirement Plan TRS or ORP

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full / Part time Full Time

Work Schedule

Additional Schedule Information

Normal business hours are M-F, 8-5. Occasional after hours may be needed to meet deadlines.

Advertised Salary Commensurate with Experience

Posting Date 02 / 28 / 2025

Open until filled Yes

Closing Date

Proposed Starting Date 04 / 01 / 2025

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .

Position Information

Classification Title Business Operations Professional

FLSA Exempt

FTE 1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

This position reports to the Associate Director for a division and is responsible for managing, facilitating, and / or providing divisional administrative support for the day-to-day operations. This position works with the Associate Director to analyze and report on business operations; compile data from disparate systems to develop complex reporting and monitoring tools; assist with budget, contract, and project development, implementation, and management; maintain project and contract records. The position facilitates communications for the Associate Director, Division, and external clients. This position coordinates business operations, budgeting, and financial work flow for the Division, including faculty, staff, graduate assistants, and several hourly employees. In addition, this position assists the Associate Director with budget development and oversight and with personnel and human resources needs. Exercises a high degree of independence in completing unit tasks.

Knowledge, Skills, Abilities and / or Competencies

Physical Demands

Standard for office environment. Sitting at a computer.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Analyze and report on the division's business operations, trends, costs, revenues, financial commitments, and obligations. Compile data from disparate systems to develop and maintain complex reporting and monitoring tools. Provide guidance and assistance with budget, contract, and project development, implementation, and management. Compile and maintain appropriate project and contract records and budgeting information.

Percentage of time 35 Duties / Responsibilities

Manage the execution of financial transactions supporting the business needs of the division. Organize, coordinate, communicate, and ensure the proper implementation of approved internal and university business processes and work flows. Serve as point of contact for division vendors. Coordinate the travel needs of the division. Serve as the primary contact for IT needs and equipment purchases and quotes. Coordinate the logistics of all office moves for division employees. Facilitate effective programmatic and contract compliance for a division of approximately 30 employees including : faculty, staff, graduate assistants, students, interns, and bi-weekly employees. Provide information to division employees regarding University policies and procedures. Will prioritize workload obligations to meet division standards and ensure that division operations follow policy provisions and standards.

Percentage of time 25 Duties / Responsibilities

Manage the day-to-day administration of the division in a timely and confidential manner. Provide administrative leadership, guidance, and coordination for the Associate Director, including meeting and calendar management, professional development budgeting and tracking, and coordinating division budget preparation and monitoring. Facilitate communications for the Associate Director, division, and external clients. Manage data systems to fulfill and track requests. Responsible for coordinating division meetings and greeting visitors.

Percentage of time 25 Duties / Responsibilities

Manage and provide oversight for the execution of internal Institute of Government processes related to personnel and human resources. This includes but is not limited to coordinating, communicating, documenting, and reporting on the hiring, promotion, and reclassification processes and efforts for the division. Serve as the division liaison with the Institute of Government HR Coordinator. Coordinate the onboarding process for division new hires. Serve as point of contact for the division's hourly employees regarding the university's timekeeping system.

Percentage of time 10 Duties / Responsibilities

Other duties as assigned.

Percentage of time 5

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Shana Jones

Recruitment Contact Email shanaj@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (

• How did you hear about this vacant position?

UGAJobs (UGA's job board)

Applicant Documents Required Documents

Optional Documents