Assistant Director of Facilities Management

Posting Details

Posting Details

Posting Number

S13216P

Working Title

Assistant Director of Facilities Management

Department

PSO-Cont Ed-Operating Services

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https : / / www.uga.edu / ) . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College / Unit / Department

The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA's mission of Public Service and Outreach. The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.

College / Unit / Department website

www.georgiacenter.uga.edu

Posting Type

External

Retirement Plan

TRS or ORP

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8am-5pm. Construction oversight, including emergencies, might involve working during holidays and / or weekends.

Advertised Salary

Commensurate with experience

Posting Date

02 / 03 / 2025

Open until filled

Closing Date

Proposed Starting Date

04 / 01 / 2025

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https : / / www.usg.edu / policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https : / / www.usg.edu / policymanual / section6 / C2653 .

Position Information

Classification Title

Assoc / Asst Director, Division / Department AD

FLSA

Exempt

1.00

Minimum Qualifications

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education / experience in lieu of the required minimum qualifications.

Preferred Qualifications

Position Summary

The position manages all on-site construction and renovation projects. Provides leadership for the Georgia Center for strategic planning related to physical facilities long range master plan for renovation / construction; space planning and allocation. Supervises and assigns work responsibilities to Georgia Center Facilities Maintenance and Grounds staff. Provides oversight of operations in support of its mission including strategic direction, personnel supervision, policy implementation, maintaining and enhancing partnerships, and overall quality assurances. The Assistant Director position oversees and directs the work of staff, ensures accountability, serves as a mentor, and resolves complaints or issues.

Knowledge, Skills, Abilities and / or Competencies

• Ability to manage multiple design / construction projects at one time.
• Ability to administer fiscal policy, develop, and manage large annual budget(s).
• Knowledge of Procurement rules and regulations.
• Ability to effectively communicate (written & oral) with the leadership team, faculty, staff, general public, and as a liaison with OUA & FMD .
• Manage working relationships with contractors, engineers, and others.
• Ability to effectively manage personnel; promote cooperation and mutual support to achieve goals.
• Ability to execute leadership skills.
• Ability to make timely and informed decisions. Ability to manage multiple priorities.
• Significant advanced technology skills ( CAD & 3D Modeling) preferred

Physical Demands

Is driving a responsibility of this position?

Is this a Position of Trust?

Does this position have operation, access, or control of financial resources?

Does this position require a P-Card?

Is having a P-Card an essential function of this position?

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Manage overall day-to-day facilities operations, responding to staff and contractor requests for administrative, facilities, and grounds assistance, serving as primary point of contact, promoting teamwork and accountability within the division, maintaining continuous improvement in procedures and processes.

a. Work with Facilities personnel to resolve problems concerning facility usage, operations, equipment malfunctions, HVAC systems, electrical systems, plumbing systems and other support services as needed.

b. Communicate daily with staff and construction team members, regarding inquiries of facilities operations and malfunctions, including but not limited to functions of hotel, kitchen, food outlets, conference areas, offices, lobbies, restrooms, storage, outdoor areas, and loading docks. Continuously trouble shooting concerns, challenges, issues, and provide solutions.

c. Supervise and / or assign work responsibilities to Georgia Center Facilities Maintenance and Grounds staff to identify and resolve design, construction and operational issues impacting our customers and staff.

i. Provide information related to professional development opportunities.

ii. Continuously provide assessment and review, of operations of the department, to find opportunities for improvement in both productivity, consistency, and customer service.

d. Provide training and support for the work order system.

e. Evaluate staff performance, goals, and objectives. This position will have full hire / fire / evaluate / goal setting authority of supervised employees.

Percentage of time

Duties / Responsibilities

Management of all on-site construction and renovation projects, long-range planning, design, and capital construction oversight, in coordination with the Office of the University Architects and with UGA's Facilities Management Division.

a. Programming and schematic design direction and development.

b. Design Development construction document review and comment for drawing revisions.

c. Construction document review and site visits to ensure proper design and construction implementation.

d. Interior design finish selection and FF&E procurement or coordination of

e. Serve as the project manager / liaison with OUA & FMD .

Percentage of time

Duties / Responsibilities

Assist the Director in such duties including analyses and recommendations concerning Georgia Center strategic planning and the physical facility :

a. Space planning and review of space allocation requests (along with policy development for allocation of space allocation procedures).

b. Long range master plan development including project scope, budget, and project initiation procedures.

c. Annual MRR requests for renovations associated with Resident Instruction areas of the facility, with a focus on ADA compliance, public safety, and other MRR directives.

d. Assists Georgia Center leadership with identifying and implementing strategic planning goals, objectives, and action plans, and assessment of ongoing Center initiatives.

i. Periodically meet with key internal and external stakeholders to discuss strategic goals and objectives.

ii. Manage the administrative and facilities implementations for strategic program initiatives.

e. Identify, contact, and work together with campus leaders, internal and external clients, and others in order to engage various constituencies, in relation to the organization's renovation activities.

f. Serves on and attends appropriate committees, including GC Strategic Planning Committee, GC Safety and Security Committee, GC Technology Committee, and others as needed.

Percentage of time

Duties / Responsibilities

Performs a variety of administrative functions, including :

a. Data management, correspondence, purchasing, and Procurement purchase orders.

b. Review and approve all Maintenance and Grounds Accounts Payable (expenditures) prior to submission to accounting.

c. Serve as PCard supervisor for all Maintenance and Grounds Pcard Holders, includes maintaining compliance, and oversight of expenses.

d. Coordination of Aims work orders through FMD . Hiring of outside contractors and management of the bid process when necessary.

Percentage of time

Duties / Responsibilities

Prepare and maintain annual budget for Maintenance department, Grounds department, capital projects, and facility upkeep.

a. Monitor departmental budgets and implement spending and overtime constraints when applicable.

b. Development of renovation proposals, including scope and budget, for review and distribution

Percentage of time

Duties / Responsibilities

Maintain facilities historic, ongoing, and proposed design development and construction documents.

a. Maintain current as-built facilities documents and communicate with FMD plans department on facilities updates.

b. Coordinate interior design needs including finish selection, material procurement, and implementation.

c. Develop conceptual designs for facilities improvements ranging from floorplans, space allocation review.

d. Guide the modernization of the facility, while also preserving the historical nature.

Percentage of time