What are the responsibilities and job description for the Scholarship Stewardship Coordinator position at University of Georgia?

Posting Details

Posting Number	S13467P
Working Title	Scholarship Stewardship Coordinator
Department	DAR-Donor Relations
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department	Division of Development and Alumni Relations The Division of Development and Alumni Relations at the University of Georgia advances the goals, objectives, and priorities of the university by generating private financial support, building, and maintaining relationships with alumni and donors, and assisting students with career development opportunities. Office of Donor Relations The Office of Donor Relations and Stewardship turns donors into loyal supporters through an effective "thank you." We foster deeper relationships by demonstrating appreciation for the impact our donors are making in the lives of our students, faculty, and broader community. Our stewardship plan is critical to fundraising by enriching the experience our donors have with the university and instilling trust. Donors can count on timely acknowledgements, accurate reporting, appropriate recognition, and meaningful events to remind them that they are an essential part of the UGA family. Our collaborative, university-wide efforts connect donors to our organization proactively and intentionally, securing ongoing support and lifelong engagement.
College/Unit/Department website	https://give.uga.edu/ and https://dar.uga.edu/ and https://dar.uga.edu/donor-relations-and-stewardship/
Posting Type	External
Retirement Plan	TRS or ORP
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	8:00am-5:00pm; Must be willing and able to work evenings and weekends as necessary
Advertised Salary	$57,200 Commensurate with qualifications and experience
Posting Date	04/10/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	06/01/2025
Special Instructions to Applicants	This position is structured as a permanent position within the Division of Development & Alumni Relations. We are unable to sponsor a work visa for this position.
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Development/Fundraising Professional
FLSA	Exempt
FTE	1.00
Minimum Qualifications	Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	A minimum of 2-years professional work experience in development, customer service, public relations, graphic design, creative media, or a similar field. Knowledge and understanding of the University's mission, goals, academic programs, and organizations. Experience working in a fundraising gift database preferred. Experience working in a financial accounting system preferred. Experience working in a scholarship management system preferred. Experience with Canva and other design platforms for reporting projects preferred. Experience in higher education donor relations preferred.
Position Summary	This position reports to the Assistant Director of Scholarship Stewardship and is primarily responsible for supporting the growing stewardship efforts of our scholarship donors at UGA. This position ensures that UGA scholarship donors are properly thanked and receive timely and meaningful impact reports. The Scholarship Stewardship Coordinator will assist the Assistant Director of Scholarship Stewardship in all aspects of university-wide scholarship stewardship, focusing on initiatives that enhance the UGA scholarship donor experience. These initiatives include Scholarship Gratitude Reports, Georgia Commitment Scholarship Ambassador programming, and ThankView by EverTrue support. This position is essential to the success of fundraising at the University, and enhances front-line development by implementing, maintaining, and coordinating institution-wide stewardship programs for UGA's endowed and non-endowed scholarships and other important donor stewardship initiatives, including the Georgia Commitment Scholarship Program. All stewardship efforts will align with the goals of both the University of Georgia and the Development and Alumni Relations division. The Scholarship Stewardship Coordinator must demonstrate exceptional attention to detail and time management skills to implement initiatives that ensure donors feel appreciated and informed about the impact of their gifts. Our stewardship activities will engage, inspire, educate, and thank donors for their generosity.
Knowledge, Skills, Abilities and/or Competencies	Meticulous attention to detail with demonstrated proofreading and time management skills Excellent computer skills with experience with the Microsoft Office suite Ability to maintain confidentiality with sensitive donor and student data and interact with internal colleagues and UGA students, parents, alumni, friends and other outside contacts with diplomacy and tact Exceptional communication skills, critical thinking skills, and interpersonal skills demonstrated through excellent relationship building with internal and external colleagues and stakeholders, along with an intuitive understanding of what will make donors, prospects and associates feel appreciated Team orientation with a strong habit of collaborating, but also capable of working independently on projects Demonstrated ability to apply sound judgement and make informed decisions while also displaying a passion for learning and the confidence to ask questions Ability to show adaptability as the priorities and demands of donor relations dictate Creativity, flexibility, and a dedication to process improvement Additional Division Expectations: Through open, honest, and respectful communication, all staff, supervisors, and colleagues of the Division of Development & Alumni Relations are expected to interact with fairness, compassion, and decency. All employees will be held accountable for meeting the expectation of promoting a stable, productive, and healthy work environment. Adherence to CASE standards and commonly accepted industry standards relating to fundraising reporting are expected of all fundraisers. All fundraisers will be held accountable for meeting this expectation.
Physical Demands	Work in a standard office environment Work evenings and weekends as necessary Sit and work at a computer workstation for extended periods of time Work using electronic mail, telephone, face-to-face discussions, paper form correspondence Communicate effectively in writing, speaking, and listening Organize and establish priorities; Remember detail; multi-task Lift and/or move up to 30 pounds Walk, stand, stoop, lift, kneel, climb
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Scholarship Stewardship

Manage a systematic scholarship stewardship reporting plan to inspire continued, greater giving from current major gift donors and prospects by connecting their past support for scholarships to its impact on campus. Initiatives include but are not limited to university-wide scholarship gratitude reports for unit and centrally awarded funds.
- Collect impact stories, messages of thanks, and other necessary content to develop personalized stewardship communications.
- Work in conjunction with Financial Aid and units to ensure student consent is received.
Work closely with the Office of Instruction and stay current on all Georgia Commitment Scholarship updates and processes.

Percentage of time

Duties/Responsibilities

Georgia Commitment Scholarship Ambassador Programming

Work with the Assistant Director of Scholarship Stewardship to manage the Georgia Commitment Scholarship Ambassador program.
- Create a systematic database for communicating with ambassadors and signing up for events/donor visits. Ensure ambassador student consent is received for any event/visit.
- Coordinate student participation in donor meetings and events.
- Plan and attend meaningful bi-monthly ambassador meetings

Percentage of time

Duties/Responsibilities

Communication, Collaboration, and Campus contact

In partnership with Financial Aid, Office of Instruction, Bursar's Office, UGAF, and Directors of Development across campus, support DAR fundraising priorities by advocating that donor intent is fulfilled and student privacy is upheld.
Assist the Assistant Director of Scholarship Stewardship with ensuring ThankView users are onboarded, following the advised guidelines for importing GAIL donor lists, and using the software to meet division, department, and program goals.

Percentage of time

Duties/Responsibilities	Special projects and other duties Support the Assistant Director of Scholarship Stewardship with student/donor visits as needed. Provide additional support to donor relations and stewardship opportunities where needed.
Percentage of time	5

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status.

Salary : $57,200

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