Institutional Analyst (0077074, 0081049)

Description

Position Number: 0077074, 0081049

Hiring Unit: VP for Administration

Location: Manoa Campus

Date Posted: February 3, 2025

Closing Date: February 18, 2025; 11:59 PM, HST

Salary: salary schedules and placement information

Additional Salary Information: Pay Band B; minimum $5,250/month

Full Time/Part Time: Full-time

Temporary/Permanent: Permanent

Funding: General

Other conditions: Two positions are available, both require in person work and are expected to begin in March 2025.

Duties And Responsibilities

Project Management

• *Assembles documentation summarizing scope, schedule, budget and project deliverables
• *Coordinates with Project Sponsor(s) to secure financial and personnel resources
• *Leads cross-functional teams to address complex business and system issues
• *Monitors and controls project scope, schedule and budget over the course of project(s)
• *Communicates with project sponsor(s) and stakeholder(s) to provide progress reports
• *Manages multiple complex projects of varying scope concurrently
• *Prioritizes effort to ensure continual alignment with organizational objectives
• *Captures lessons learned at the conclusion of projects to inform future efforts
  
  

Process Improvement

• *Documents the current state of systems and business processes to establish a baseline condition
• *Consults with users regarding business needs and how enterprise business systems can support those needs
• *Translates feedback from end users into technical specifications or critical-to-quality indices
• *Identifies potential business issues related to people, process, systems, policies and measurement criteria
• Conducts root cause analysis to validate the source of system and process inefficiencies
• *Analyzes data to identify trends and generate business insight
• *Researches industry best practices to determine potential courses of action
• *Recommends changes to policies, procedures and business systems to improve organizational effectiveness and alignment
• *Implements and documents work process changes
• *Partners with functional unit staff to establish ownership of discrete business processes
• *Monitors performance to ensure improvements are sustained
• *Measures the impact of process improvement initiatives to demonstrate return on investment
  
  

Change Management

• *Analyzes forces for and against change to help ensure a smooth transition
• *Develops communication plans to keep impacted parties informed and engaged
• *Develops contingency plans to deal with potential risks and issues
• *Documents and responds to change requests using regimented control process
• *Develops transition strategies to mitigate confusion and learning curves
  
  

Other

• *Prepares presentations, reports and infographics for internal and external distribution
• Facilitates a culture of continuous improvement through mentorship and training
• *Works on organizational consulting issues and situations that are complex and diverse in scope
• *Develops dashboards to track key performance indicators and critical to quality indices
• *Researches and summarizes industry best practices
• *Provides ad-hoc analysis and support to directors within the OVPA unit
• Leads or participates in committees and working groups
• Other duties as assigned
• Denotes Essential Functions
  
  

Minimum Qualifications

• Possession of a baccalaureate degree in Business Administration, Finance, Data Science, Computer Science, Statistics, Economics or related field and 5 years of progressively responsible professional experience in project management implementation which included work in researching and analyzing operations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Considerable working knowledge of principles, practices and techniques in the area of administrative office operations, report generation and data analysis as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with large complex organizations.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing, spreadsheet and presentation software.
• If applicable, or supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
  
  

Desirable Qualifications

• Master's Degree in Data Science, MBA or a related field.
• Certification as a Project Management Professional (PMP), Change Management Professional (CCMP), Process Improvement Specialist (LSSGB/ LSSBB), Scrum Master (CSM) or equivalent.
• Demonstrated experience managing projects, implementing process improvements or overseeing change management efforts in a large organization or at an institution of higher education.
  
  

To Apply

Only one application is needed to be considered for both positions.

Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries

Office of Human Resources, systempo@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/