What are the responsibilities and job description for the Fiscal Manager (0080878) position at University of Hawaii?
JOB
Title: Fiscal ManagerPosition Number: 0080878Hiring Unit: VP for Administration, Facilities Business OfficeLocation: Manoa CampusDate Posted: February 28, 2025Closing Date: March 14, 2025, 11:59 PM, HSTBand: C Salary: salary schedules and placement informationAdditional Salary Information: Pay Band C: minimum $6,401/monthFull Time/Part Time: Full-timeTemporary/Permanent: PermanentFunding: GeneralOther Conditions: Pending final position clearanceDuties and Responsibilities: 1. *Manages the administrative and financial functions related to the University’s Capital Improvement Projects (CIP) Program.2. *Oversees the University’s Construction Project Management System, eBuilders to manage all funding (General Obligation Bonds, Revenue Bonds, Special Funds, Private Donations, etc.) for CIP projects for Construction and Design. 3. *Prepares University-wide CIP related action memos, reports, and presentations to the University Board of Regents (e.g., 6-year CIP plan, CIP annual expenditures plan, State biennium and supplemental CIP budget requests). 4. *Oversees the completion and submittal of all required University-wide State CIP forms, tables, reports by applicable deadlines.5. *Serves as the primary point of contact between the University and other State Agencies for inquiries related to the University’s CIP Program. Facilitates timely responses and ensures all relevant documentation is transmitted in the requested format by applicable deadlines. 6. Facilitates the release of CIP funds appropriated to the University by the State for individual capital improvement projects. Monitors and tracks the total allotment of funds associated with each respective project over the course of implementation.7. *Directs the monitoring of CIP projects to ensure compliance with the approved budget allocations and to verify projects will meet encumbrance deadlines.8. *Prepares CIP related reports and analyses for internal use as well as in response to inquiries from University executives, administrators, legislators, or federal and state agencies.9. Develops responses to legislative inquiries and performs due diligence to ensure all relevant fiscal and program information is accurately represented in official correspondence.10. Advises University leadership on matters that require legislative testimony and/or advocacy related to CIP appropriation requests. May participate in hearings and serve as a subject matter expert on various CIP matters.11. Monitors legislative bills, resolutions and committee reports for applicability. Escalates matters that may impact individual projects or the Systemwide CIP Plan. 12. *Works closely with internal stakeholders responsible for facilities management, construction project management and procurement to identify opportunities to streamline CIP administration and improve the efficacy of the project delivery process. 13. Works closely with external stakeholders to maintain strong working relationships with state agencies and offices engaged in matters related to CIP financing.14. Advocates for and participates in the implementation of enhancements to existing enterprise business systems. Conveys business requirements and aids with the evaluation of new technology solutions that support capital project delivery and/or capital program management. 15. Identifies opportunities for external financing that may be applicable to specific projects. Advises on and/or assists with the preparation of materials for competitive funding opportunities as needed.16. Other duties as assigned* Denotes Essential FunctionsMinimum Qualifications: 1. Possession of a baccalaureate degree in Business Administration or related field and 8 years of progressively responsible professional experience with responsibilities for fiscal management and analysis, budget preparation and execution, and office management of which 3 years included supervision of professional staff; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.2. Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies in the area of asset, liability, revenue and expenditure accounting.3. Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with public or government accounting.4. Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and innovative approaches.5. Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.7. Demonstrated ability to operate a personal computer, apply word processing software, and various accounting systems, databases and excel spreadsheets.8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.9. Considerable knowledge of contract administration procedures and practices related to capital construction.10. Demonstrated ability to establish and maintain effective working relationships with a variety of constituents, such as students, faculty/staff, contractors, and the general public.11. Demonstrated ability to manage complex projects and handle multiple priorities.12. Demonstrated experience with drafting policies and procedures to ensure compliance with laws rules and regulations, and to advance consistent practices across all business units. Desirable Qualifications: 1. Demonstrated experience in the area of capital improvement planning or capital program management, particularly in a State Government or Public University environment.2. Familiarity with the University of Hawai’i System's structure, goals, challenges and strategic direction.3. Knowledge of Hawai'i’s legislative and State budgeting processes.To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (March 21, 2025) to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Jill Chun; (808) 956-3963; systempo@hawaii.edu
EXAMPLE OF DUTIES
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Title: Fiscal ManagerPosition Number: 0080878Hiring Unit: VP for Administration, Facilities Business OfficeLocation: Manoa CampusDate Posted: February 28, 2025Closing Date: March 14, 2025, 11:59 PM, HSTBand: C Salary: salary schedules and placement informationAdditional Salary Information: Pay Band C: minimum $6,401/monthFull Time/Part Time: Full-timeTemporary/Permanent: PermanentFunding: GeneralOther Conditions: Pending final position clearanceDuties and Responsibilities: 1. *Manages the administrative and financial functions related to the University’s Capital Improvement Projects (CIP) Program.2. *Oversees the University’s Construction Project Management System, eBuilders to manage all funding (General Obligation Bonds, Revenue Bonds, Special Funds, Private Donations, etc.) for CIP projects for Construction and Design. 3. *Prepares University-wide CIP related action memos, reports, and presentations to the University Board of Regents (e.g., 6-year CIP plan, CIP annual expenditures plan, State biennium and supplemental CIP budget requests). 4. *Oversees the completion and submittal of all required University-wide State CIP forms, tables, reports by applicable deadlines.5. *Serves as the primary point of contact between the University and other State Agencies for inquiries related to the University’s CIP Program. Facilitates timely responses and ensures all relevant documentation is transmitted in the requested format by applicable deadlines. 6. Facilitates the release of CIP funds appropriated to the University by the State for individual capital improvement projects. Monitors and tracks the total allotment of funds associated with each respective project over the course of implementation.7. *Directs the monitoring of CIP projects to ensure compliance with the approved budget allocations and to verify projects will meet encumbrance deadlines.8. *Prepares CIP related reports and analyses for internal use as well as in response to inquiries from University executives, administrators, legislators, or federal and state agencies.9. Develops responses to legislative inquiries and performs due diligence to ensure all relevant fiscal and program information is accurately represented in official correspondence.10. Advises University leadership on matters that require legislative testimony and/or advocacy related to CIP appropriation requests. May participate in hearings and serve as a subject matter expert on various CIP matters.11. Monitors legislative bills, resolutions and committee reports for applicability. Escalates matters that may impact individual projects or the Systemwide CIP Plan. 12. *Works closely with internal stakeholders responsible for facilities management, construction project management and procurement to identify opportunities to streamline CIP administration and improve the efficacy of the project delivery process. 13. Works closely with external stakeholders to maintain strong working relationships with state agencies and offices engaged in matters related to CIP financing.14. Advocates for and participates in the implementation of enhancements to existing enterprise business systems. Conveys business requirements and aids with the evaluation of new technology solutions that support capital project delivery and/or capital program management. 15. Identifies opportunities for external financing that may be applicable to specific projects. Advises on and/or assists with the preparation of materials for competitive funding opportunities as needed.16. Other duties as assigned* Denotes Essential FunctionsMinimum Qualifications: 1. Possession of a baccalaureate degree in Business Administration or related field and 8 years of progressively responsible professional experience with responsibilities for fiscal management and analysis, budget preparation and execution, and office management of which 3 years included supervision of professional staff; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.2. Advanced and comprehensive knowledge and understanding of a wide range of developing and emerging concepts, principles and methodologies in the area of asset, liability, revenue and expenditure accounting.3. Comprehensive knowledge and understanding of a wide range of principles, theories, federal and state laws and systems associated with public or government accounting.4. Demonstrated ability to understand problems from a broad interactive perspective and use reasoning to discern underlying principles and issues when problem solving, and apply creative thinking to resolve problems in new and innovative approaches.5. Demonstrated written and verbal competence in presenting ideas, concepts and models clearly using persuasion and negotiation to build consensus and cooperation.6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.7. Demonstrated ability to operate a personal computer, apply word processing software, and various accounting systems, databases and excel spreadsheets.8. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.9. Considerable knowledge of contract administration procedures and practices related to capital construction.10. Demonstrated ability to establish and maintain effective working relationships with a variety of constituents, such as students, faculty/staff, contractors, and the general public.11. Demonstrated ability to manage complex projects and handle multiple priorities.12. Demonstrated experience with drafting policies and procedures to ensure compliance with laws rules and regulations, and to advance consistent practices across all business units. Desirable Qualifications: 1. Demonstrated experience in the area of capital improvement planning or capital program management, particularly in a State Government or Public University environment.2. Familiarity with the University of Hawai’i System's structure, goals, challenges and strategic direction.3. Knowledge of Hawai'i’s legislative and State budgeting processes.To Apply: Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your interest in the position and how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date (March 21, 2025) to email copies of your transcripts to systempo@hawaii.edu. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. Note: If you have not applied for a position before using NeoGov, you will need to create an account. Inquiries: Jill Chun; (808) 956-3963; systempo@hawaii.edu
EXAMPLE OF DUTIES
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/ Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks. In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office. In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
Salary : $6,401
