What are the responsibilities and job description for the Fiscal Specialist (PBA - CTAHR Fiscal Office) position at University of Hawaii?
Description
Title: Admin Support (Fiscal Specialist - CTAHR Fiscal)
Position Number: 0080210
Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Office of Administrative Services
Location: Manoa Campus, Gilmore Hall
Posting Date: 12/18/2024
Closing Date: 01/05/2025
Band: A
Minimum Monthly Salary: Salary Schedules and Placement Information
Full Time/Part Time: Full-Time
Temporary/Permanent: Permanent
Other Conditions: To begin approximately January or February 2025
Duties and Responsibilities
- Provide administrative staff support for the College of Tropical Agriculture and Human Resilience (CTAHR) Fiscal Office as an assistant fiscal administrator.
- Responsible for approval and posting of accounts receivables and payables, and addressing issues or discrepancies with requisitioners or appropriate system offices.
- Reconcile accounts regularly and monitor account balances, informing the Fiscal Manager and/or Principal Investigator of potential issues (i.e. Projected deficits, unallowable expenditures, etc.).
- Provide staff support in procurement including review and approval of requisitions, purchase orders, travel requests & completions, departmental checks and p-card transactions in accordance with Federal, State and UH policies and procedures.
- Provide staff support in contracts and grants management to include assisting with the development of project budgets, establishment of accounts, review of allowable expenditures and preparation of financial reports.
- Participate in training sessions for faculty and staff on fiscal topics.
- Denotes Essential Functions
Minimum Qualifications
- Possession of a baccalaureate degree in arts, humanities, sciences, or business administration or a related field and 0 years of progressively responsible professional experience with responsibilities for fiscal and/or personnel administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices and techniques in accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with accounting.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the accounting.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
Supplemental Minimum Qualifications Demonstrated ability to use word processing and spreadsheet applications.
- Some experience working in the University of Hawaii's fiscal environment.
- Familiarity with the University of Hawaii's policies and procedures.
To Apply:
Submit the following online through NeoGov: 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3 ) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered
Inquiries: Gayle Yamashita, gaylesy@hawaii.edu
EEO/AA, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
