What are the responsibilities and job description for the Fiscal Specialist position at University of Hawaii?
Description
Title: Fiscal Specialist
Position Number: 0080933
Hiring Unit: UH AT WEST OAHU/ADMINISTRATIVE SERVICES
Location: Kapolei
Date Posted: 01/16/2025
Closing Date: 01/31/2025
Band: A
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Duties and Responsibilities (*denotes essential function)
- Serves as a functional member of the Business Affairs team and assists with various fiscal duties, including, but not limited to, daily procurement, financial accounting and disbursement activities. Ensures procurement and payment documents are compliant and processed on a timely basis, track and monitor campus expenditures.
- Reviews, approves, and processes fiscal documents and transactions such as purchase orders, travel, PCDOs, reimbursements, mileage, and other documents ensuring fund availability and compliance with University of Hawaii (UH) policies and procedures.
- Ensures proper recording of expenditures and encumbrances, and initiates corrective action as needed.
- Maintains and manages equipment inventory records of the campus, including oversight of the completion of annual inventory procedures.
- Prepares and sends invoices and statements to customers (e.g., Early College, facility use, etc.). Additionally, monitors outstanding accounts receivables and follows-up on delinquent accounts.
Minimum Qualifications
- Possession of a baccalaureate degree in Business Administration, Accounting, or related field and 0 years of progressively responsible professional experience with responsibilities for financial accounting, fiscal management, and/or purchasing/contracting management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
- Functional knowledge of principles, practices and techniques in the area of finance and/or accounting demonstrated by knowledge, understanding and ability to apply concepts, terminology.
- Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with finance and/or accounting.
- Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of finance and/or accounting.
- Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software.
Desirable Qualifications
- Experience pertaining to the fiscal administration and administrative policies and procedures of UH and RCUH.
- Experience with higher education financial management information systems and/or student information systems to include KFS, JasperSoft, BANNER, etc.
To Apply:
Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents. Applicants must submit the following:
- cover letter to the Search Committee indicating interest in the position and how the minimum and desirable qualifications of the position are met.
- current resume
- names and contact information (phone number and email address) of three (3) professional references
- official transcripts (copies of official transcripts are acceptable, but original official transcripts will be required at the time of hire)
NOTE:
Late, incomplete, or unreadable application materials will not be considered. Please redact any social security number and/or birth date on your documents prior to submitting. All submitted documents become the property of UH West Oahu and will not be returned. If you have not applied for a position before using NEOGOV, you will need to create an account.
Inquiries:
uhwohr@hawaii.edu; (808) 689-2525
EEO/AA, Clery Act, ADA
EEO/AA, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.
