Fiscal Specialist

Location : Maui, HI

Job Type : Full-Time Temporary

Job Number : 2025-00190

Department : University of Hawai'i at Manoa - Institute for Astronomy

Opening Date : 02 / 12 / 2025

Closing Date : 2 / 28 / 2025 11 : 59 PM Hawaii

Position Number : : 0097346T

Description

Title : Fiscal Specialist

Position Number : 0097346T

Hiring Unit : Institute for Astronomy

Location : Pukalani, Hawaii

Date Posted : February 12, 2025

Closing Date : February 28, 2025

Band : B

Salary : salary schedules and placement information

Full Time / Part Time : Full-time

Month : 11-month

Temporary / Permanent : Temporary

Duties and Responsibilities

• Responsible for overall grants management, including but not limited to : pre-award, account establishment and maintenance, budget and budget forecasting, procurement, personnel, disbursing, reporting, and closeout.
• Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of substantial scope, difficulty, or complexity in a specialty area.
• Responsible for managing departments, institutes, and / or major programs. This includes back-up responsibility for overseeing appropriated, extramural, and revolving funds.
• Responsible for fiscal accountability and documentation of procurement / acquisition, receipt, and payment records.
• Fiscal signing authority up to $25,000.

6. Reviews, analyzes, evaluates and develops short and long-range budget proposals, budget requests and proposed expenditure plans.

7. Responsible for the day-to-day supervision, training, and coordination of student assistants on the common office routine.

8. Prepares short and long term financial plans relating to the program based on evaluation of the program's budget and fiscal operations.

9. Prepares, analyzes, and interprets the department's financial condition; monitors financial reports and records and reports significant changes to supervisor.

12. Develops complex or special nonrecurring reports as needed.

14. Reviews, approves, and monitors procurement transactions for allowability, allocability, reasonableness, availability of funds, and compliance with all Federal, State and University rules, regulations, policies and procedures as applicable.

15. Provides advice, interpretations and / or makes effective recommendations, including the development of options and alternatives, regarding applicable policies, procedures and other administrative requirements to administrators, faculty and staff.

16. Participates in the supervision, development, and training of junior fiscal staff.

18. Receives training relative to policies and procedures of specialty area.

19. Responsible for written and oral communications, exercising tact, diplomacy, and good judgment in relation to others.

20. Develops, prepares and presents oral and written reports to management and / or other personnel.

21. Advises supervisor of the progress of projects assigned, anticipated problems, major policy changes affecting specialized area, and completion of projects assigned. Planning and projecting for anticipated changes.

22. Effectively resolves complaints.

23. Works as a team member to identify, coordinate, and evaluate problems.

24. Maintains and fosters effective working relationships with others both internal and external to the University.

25. Monitors project financial operations with respect to budget preparation and expenditure control.

26. Provides administrative staff support and advisement to higher level personnel, organizational groups, colleges, or programs in the performance of work of substantial scope, difficulty, or complexity in a specialty area.

27. Other duties as assigned

Note :

Minimum Qualifications

1. Possession of a baccalaureate degree in business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for sponsored project administration, financial or governmental accounting; or any equivalent combination of education and / or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Considerable working knowledge of principles, practices and techniques in the area of general business management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with sponsored project administration or general business management.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9. Demonstrated ability to analyze, interpret, and use sound logic and judgment when applying administrative policies and procedures.

10. Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.

11. Familiarity with Microsoft Excel and Word applications.

Desirable Qualifications

1. Experience working in a research environment.

2. Familiarity with the UH and RCUH accounting, procurement, and personnel systems.

To Apply :

Click on the "Apply" button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) official transcripts. Copies of transcripts are acceptable, but official transcripts will be required at the time of hire. Incomplete applications will not be considered.

Note : If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries : Chris Kaukali; kaukali@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit :

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at : , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link :