What are the responsibilities and job description for the Fiscal Specialist (PBB - CTAHR Fiscal Office) position at University of Hawai'i?

Location : Honolulu, HI

Job Type : Full-Time Permanent

Job Number : 2024-02709

Department : University of Hawai'i at Manoa - College of Tropical Agriculture and Human Resilience

Division : Office of Administrative Services

Opening Date : 03 / 03 / 2025

Closing Date : 3 / 10 / 2025 11 : 59 PM Hawaii

Position Number : : 79084 & 79085

Description

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Title : Admin Support (Fiscal Specialist - CTAHR Fiscal)

Position Numbers : 0079084 & 79085

Hiring Unit : College of Tropical Agriculture and Human Resilience (CTAHR), Office of Administrative Services

Location : Manoa Campus, Gilmore Hall

Posting Date : 03 / 03 / 2025

Closing Date : 03 / 10 / 2025

Band : B

Minimum Monthly Salary :

Full Time / Part Time : Full-Time

Temporary / Permanent : Permanent

Other Conditions : To begin approximately January or February 2025. Position 79084 pending position clearance.

Duties & Responsibilities

Generate Financial Report : Research and prepare final expenditure & revenue reports for extramural grants, state, other federal, and other agencies on both an annual and on an as-needed basis.
Monitor Special Tuition, Revolving and General Funds : Review accounts and approve expenditures.
Administer Indirect Cost Returns : Calculate & disperse to the appropriate PI / department the return of overhead funds from ORS. Monitor the expenditures and balances.
Extramural Grant Administration : Advise faculty in preparing budgets & proposals. Ensuring compliance with UH & funding agency policies & procedures. Review & approve budget before submitted to ORS. Work with ORS when discrepancies / questions arise.
Accounting of extramural contracts & grants : Establish accounts, monitor and approve financial transactions. Review monthly reports. Project and reconcile expenditures
FTE monitoring : Supervise the distribution, collection, review, and return of UH FTE certifications by account codes. Advise & discuss with PIs on any discrepancies or corrections
Develop & Implement Internal Fiscal Procedures : Work with PI''s & departments to ensure compliance with applicable policies, procedures, rules, and regulations.
Cost-Sharing Monitoring : Advise & assist the PI''s in determining the UH financial obligations required by extramural funding agencies. Supervise the distribution, collection, review, and return of Cost-Sharing reports on a monthly basis.
Other duties as assigned
Denotes Essential Functions

Minimum Qualifications

Possession of a baccalaureate degree in business, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for business administration and / or accounting; or any equivalent combination of education and / or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Considerable working knowledge of principles, practices and techniques in the area of office management and / or accounting, or related field as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with office management and / or accounting, or related field.

Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

Demonstrated ability to operate a personal computer and apply word processing software.

If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations

Desirable Qualifications

Knowledge of the administrative service policies and procedures of the University.

Experience in training subject matter expertise to others.

To Apply :

Submit the following online through NeoGov : 1) Cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume, 3 ) names and contact information for at least three professional references and 4) official transcripts (copies accepted, however official transcripts will be required upon hire). Failure to submit all required documents shall deem an application to be incomplete. Incomplete applications will not be considered

Inquiries : Priscilla Wong, pwong1@hawaii.edu

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit : https : / / www.hawaii.edu / offices / eeo / policies /

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at : https : / / www.hawaii.edu / titleix / help / campus-security / , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request : The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link : https : / / www.hawaii.edu / offices / eeo / accommodation-request /

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