Fiscal Specialist, Position No. 80255

Title: Fiscal Specialist

Position Number: 80255 

Hiring Unit: Administrative Services

Location: Leeward Community College

Date Posted: 01/13/25

Closing Date: Continuous recruitment; review of applications to begin 02/10/25

Band: B

Salary: salary schedules and placement information

Additional Salary Information:  PBB; minimum $5,250/mo.

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions:  General funds, to begin approximately 03/25 pending availability of funds and actual staffing requirements.

Duties and Responsibilities:

(NOTE:  * denotes essential functions)

1. *Responsible for the review and approval of purchases below $25,000 for general, special, federal, trust and revolving funds by administering applicable Federal, State, RCUH, UH Foundation and University policies and procedures. Recommends approvals for purchases over $25,000 to the Research Corporation of the University of Hawaii (RCUH) and to the Office of Procurement Management Office (OPM).
2. *Responsible for the review and approval of all personnel documents and student employment transactions via the Student Employment & Cooperative Education (SECE) system relating to general, special, federal, trust and revolving funds.
3. *Provides professional level experience in support of the grant operations and management in the Business Office.
4. *Reviews proposals and advises principal investigators (PIs) in the preparation of budgets for grant submittals. 
5. *Acts as the liaison and assists in resolving problems between the PIs and the various university system offices, state and federal agencies, and private organizations which monitors and enforces the appropriate policies.
6. *Provides information and guidance to forecast and review to maximize resource allocations such as personnel, indirect cost, travel, supplies, equipment, real property acquisitions, capital improvement projects, and contractual services.
7. *Responsible for disbursing functions for all general, special, federal, trust and revolving account payables for the College. Ensures that all payments are made on a timely basis and in accordance with all applicable policies and procedures.
8. *Monitors account expenditures for appropriateness and availability of funds and prepares periodic financial statements for PIs and college administrators illustrating trends and projections.
9. *Reviews and approves all purchases and personnel documents for fund availability and compliance with state and federal guidelines, funding agency guidelines, and UH policies and procedures.
10. *Coordinates re-budgeting requests as necessary in the event expenditures deviate from the original budget.
11. *Responsible for all projects’ accounting reports such as cost sharing and FTE certifications.
12. *Supervises subordinate Business Office staff responsible for all aspects of account receivables, the processing of payroll, overload appointments, and overtime compensation; distributes paychecks and W2s for the College.
13. *Provides periodic financial status reports, financial projection reports and account expenditure reports to various program heads, administrators and granting agencies.
14. *Audits actual payroll amounts to system generated reports and initiates and follows up on salary overpayments when necessary. Prepares and approves salary transfers to correct erroneous payroll expenditures when necessary.
15. *Maintains various financial management systems, account establishment and user maintenance for federal, general, special, trust and revolving funds.
16. *Prepares closeout of accounts.  Ensures that all expenditures have been posted to the account.
17. *Responsible for generating and maintaining advance accounts on extramural funds.        Ensures that all grants with pending execution of an award has adequate funds and timeframe to continue daily operations.
18. Other duties as assigned.

Minimum Qualifications 

1. Possession of a baccalaureate degree in business administration and 3 year(s) of progressively responsible professional experience with responsibilities for financial/cost accounting, public administration, business administration, or management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of financial management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with financial management.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.   
8. Demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Considerable knowledge of generally accepted governmental accounting principles and techniques and fund accounting system.
10. Considerable knowledge of administrative policies and procedures typical of an institution of higher education.
11. Considerable knowledge in creating and updating spreadsheets using various software programs.
12. Considerable knowledge of the principles, practices, and techniques of asset, liability, revenue, and expenditure accounting.
13. Prior university experience with grants management.

Desirable Qualifications 

1. Knowledge of RCUH rules and regulations.
2. Knowledge of the Kuali Financial System (KFS).
3. Knowledge of UH Foundation rules and regulations.
4. Knowledge of myGrant or Grants.gov.

Application Submission:   Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents:  

1.  Cover letter explaining how you meet the minimum and desirable qualifications,

2.  Resume,

3.  Graduate and undergraduate transcript(s) showing the name of institution, degree conferred and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted.) All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.) NOTE:  Transcripts must be attached to receive credit for degree(s).  

Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date of the advertisement. Please REDACT references to social security numbers and birthdate on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.

If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries:  

Leeward Community College

Human Resources Office

808-455-0326

lcchr@hawaii.edu

Salary : $25,000