Operations Coordinator for Student Recreation Services (0080913T)

Title: Instruct and Student Supp Spec

Position Number: 0080913T

Hiring Unit: OFC OF VP FOR STUDENT SUCCESS, STUDENT CO-CURRICULAR SUCCESS, STUDENT LIFE & DEVELOPMENT

Location: UH at Manoa

Date Posted: February 18, 2025

Closing Date: March 4, 2025

Band: A

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities 

1. * Assists in recruiting, interviewing, selecting, supervising, scheduling and training of student assistants, student coordinators, student peer mentors, and student volunteers within the Student Recreation Services (SRS) unit of the Office of Student Life and Development. This includes assessing employee training needs and designing and delivering appropriate instruction.

2. *Assists in planning, organizing, implementing, and evaluating intramural sports, recreational, leisure, outdoor and personal wellness programs which contribute to individual wellness, interpersonal development, and physical development. These programs include, but are not limited to: informal, self-directed recreation programs, structured intramural sports competition, performance arts, crafts, cultural arts, health and fitness, personal wellness, ocean-based recreation, land-based recreation, recreational sports, and recreational leisure areas such as sports clubs, interest groups, outdoor group initiative courses, etc.

3. Assists in managing programmatic and financial risks associated with intramural sports, recreational leisure and personal wellness programs.

4. *Assists in designing opportunities and activities that promote the co-curricular, out-of-classroom experience for the campus community especially through campus recreation programs.

5. *Assists in implementing marketing and outreach services and programs, especially those related to campus recreation. This includes maintaining and ensuring that promotional material is up-to-date and revised in venues and areas where student recreation programs and services are publicized and promoted (e.g. website, social media, etc.).

6. *Coordinates the daily operations for SRS programs including office operations, fiscal operations, records retention, and facility and equipment maintenance. This includes, but is not limited to, providing coverage of frontline services and spaces in the absence of student and professional staff.

7. Exercises budgetary accountability for delegated accounts either as primary signatory or by assisting the supervisor. Prepares documents required for budget expenditure and revenue collection, according to University policies and procedures. This includes regularly reviewing fiscal reports to monitor proper revenue streams and expenditure flows and reporting budget variances to supervisor and others as required.

8. Assists in developing, interpreting, and updating operational manuals for SRS programs, as needed.

9. Assists in developing, interpreting, implementing and revising policies and procedures relating to co-curricular activities within SRS and SLD units, as needed.

10. Assists in the administration and fiscal operations of student organizations, providing support in advising and the development and improvement of interpersonal and leadership skills within student organizational settings. This may include the recreational sports programming board, student union programming council, etc.

11. Represents and supports the University mission to students.

12. Understands and communicates University policies and procedures to students, student employees and student organizations

13. Assists in providing educational services to students involved in registered independent organizations and other student groups including organizational consultation, teams course initiatives, program planning, etc.

14. Participates in departmental projects and activities as appropriate, including but not limited to: training and development for students and staff, co-curricular recruitment, and other related projects.

15. Works outside normally scheduled hours, including evenings, weekends, and holidays as needed.

16. Participates via institutional and/or personal membership in various national professional associations appropriate to the position (e.g. National Intramural & Recreational Sports Association; American Association for Health, Physical Education, Recreation & Dance; National Association of Sports & Physical Education; American College Personnel Association, National Association of Student Personnel Administrators, Association of College Unions International, etc.).

17. Other duties as assigned.

Minimum Qualifications 

1. Possession of a baccalaureate degree in business administration, education, recreation administration, social sciences, human development, or related field; and 1 year(s) of progressively responsible professional experience with responsibilities for providing educational services or assistance to students, student groups, and others, including program management, administrative support, operational support, or other technical support services; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Functional knowledge of principles, practices, and techniques in the area of student affairs or student activities administration, or group management demonstrated by knowledge, understanding and ability to apply concepts, terminology.

3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with student affairs or student activities work, or group management.

4. Demonstrated ability to recognize problems, identify possible causes, and resolve the full range problems that may commonly occur in the area of the workplace.

5. Demonstrated ability understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software.

8. Considerable knowledge of administrative and organizational processes as applied to the management of operations, services, facilities, and programs.

9. Ability to apply legal and policy provisions to situations consistently.

10. Demonstrated ability in program development, especially in the area of program planning and implementation.

11. Ability to work effectively with multicultural populations.

12. Ability to work outside normally scheduled hours including evenings, weekends, and holidays as directed.

Desirable Qualifications:

1. Experience working in Student Recreation programs or equivalencies.

2. Skilled in working collaboratively in problem-solving.

3. Attentive to details.

To Apply:

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents.   Applicant must submit the following: (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information (including telephone number and email addresses) of at least three professional references and (4) official transcripts with confidential information (i.e. social security number, birth date) redacted. A copy of transcripts is acceptable at time of application; however, originals are required upon hire.  Incomplete applications will not be considered.

Inquiries: Ryan Andrews; ryan777@hawaii.edu

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
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