Public Information Specialist

Description

Title: Public Information Specialist (Relations Support Specialist) PBB

Position number: 97449

Hiring Unit: University Relations

Location: UH Hilo

Date Posted: December 2, 2024

Closing Date: Continuous recruitment, application review begins on or about December 17, 2024 and will continue until filled.

Band: Band B

Salary: salary schedules and placement information;

Full time/Part time: Full Time

Temporary/Permanent: Permanent

Other Conditions: Appointment to begin approximately December 2024, pending position clearance and availability of funding.

Duties and Responsibilities:

Support to Communications and Relations Directors:

• Assist the Communications Director with drafting, editing, and distributing internal and external communications, including press releases, newsletters, and announcements.
• Support the University Relations Director with legislative initiatives, including bill and testimony tracking and meetings coordination and follow up with policy makers.
• Provide support with government, community, and alumni outreach initiatives, including event planning and community engagement activities.
• Support the Institutional Marketing Director with content and campaign management, ensuring alignment with overall brand and communication strategies.
• Assists with internal relations events, with a particular focus on - but not limited to – communications, including welcome activities, awards and recognitions, monthly Chancellor engagement and updates, and other ceremonies, celebrations, and special events as assigned.

Ad Buying and Placement Support:

• Assist the Institutional Marketing Director with the planning and execution of advertising campaigns across various platforms, including digital, print, and social media.
• Coordinate ad placements, manage relationships with media vendors, and ensure timely and accurate delivery of ad materials.
• Track and analyze advertising metrics, providing regular reports on campaign performance and provide input on optimization.

Project and Task Management:

• Manage and coordinate projects and tasks across the communications, marketing, and government relations functions, ensuring alignment and efficient execution.
• Develop and maintain project timelines, track progress, and provide regular updates to the respective directors.
• Support cross-functional communication and collaboration, ensuring that all team members are informed and aligned on key initiatives.

Budget and Resource Projection and Tracking:

• Assist in the development of budgets for communication, marketing, community relations and other unit functions initiatives.
• Monitor and track expenditures, ensuring adherence to budget guidelines and identifying opportunities for cost savings.

General Administrative Support:

• Provide administrative support, including scheduling meetings, managing calendars, and coordinating travel arrangements for the directors.
• Maintain and organize files, documents, and records related to communications, marketing, and community relations activities.
• Support the preparation of presentations, reports, and other materials as needed.
• Other related duties as assigned.

Minimum Qualifications:

• Possession of a baccalaureate degree in Communications, Marketing, Public Relations or related field and 3 years of progressively responsible professional experience with responsibilities for communications, marketing and/or public relations; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
• Working knowledge of principles, practices and techniques in the area of communications, marketing and/or public relations as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with communications, marketing and/or public relations.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, and as listed below.
• For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Supplemental Minimum Qualifications:

• Demonstrated broad writing experience in areas such as media and public relations (press releases, newsletters, briefs, fact sheets, talking points), social media, and emergency communication.
• Demonstrated ability to multitask and handle a wide variety of assignments simultaneously on deadline.
• Demonstrated excellent interpersonal and organization skills, attention to detail, and excellent written and verbal communication skills.
• Ability to use computer software programs and cloud-based applications such as Microsoft Office; Adobe Acrobat; Google Docs, Sheets, and Slides; or comparable programs.
• Familiarity with various standard style guides.

Desirable Qualifications:

• Experience working with and knowledge of post-secondary education and its organizational structure, policies, and procedures.
• Familiarity with conventional publication design layout concepts and ability to supervise design layout and set-up.

To Apply:

Click on the “Apply” button on the top right corner of the screen to complete an application and attach the required documents. A complete application must include these documents:

(1) Cover letter explaining how each minimum and desirable qualification is met

(2) Resume

(3) The names and addresses, email addresses and telephone numbers of three [3] current professional references

(4) Transcript(s) showing degrees and course work appropriate to the position (copies are acceptable; however, original official transcripts will be required prior to employment).

Please do not include any self-identifying photos they will be redacted. PLEASE REDACT REFERENCES TO SOCIAL SECURITY NUMBERS AND BIRTH DATE ON TRANSCRIPT COPIES. All requested documents/information become the property of the University. All minimum qualifications must be met by the hire date. Incomplete applications will not be considered. Failure to submit all required documents and reference information shall deem an application to be incomplete.

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Amy Kalili, akalili@hawaii.edu, (808) 927-0343

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.