READVERTISEMENT: Human Resources Specialist, Senior (0077021)

READVERTTISEMENT

Title: Human Resources Spec, Senior

Position Number: 0077021

Hiring Unit: C OF HLTH SCI & SW, SCH OF MED, ADMIN, FINANCE, & OPERATIONS

Location: Kaka'ako

Date Posted: March 17, 2025

Closing Date:  Advertisement extended to April 15, 2025 at 11:59PM

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Other Conditions:  Position is excluded from Bargaining Unit 08; start of employment to begin approximately April 2025, subject to position clearance; annually renewable depending on performance.

Duties and Responsibilities 

1.       ** Serves as the Human Resources (HR) Specialist responsible for assigned departments and programs and serves as the deputy to the Senior Lead Human Resources Specialist for the John A. Burns School of Medicine (JABSOM).

2.       ** Independently performs complex assignments in all areas of HR management, including but not limited to, recruitment and selection, classification and compensation, employee benefits and leaves, talent management, training and development and labor relations.

3.       ** Advises, provides consultative services, interprets and serves as a HR resource for the JABSOM executives, department chairs and administrative staff for the Federal and State, Board of Regent (BOR) policies and administrative procedures.

4.       Advises employees on employee benefit programs in the context of and in compliance with applicable policies, procedures, collective bargaining agreements and/or practice.

5.       Serves as the initial contact and liaison for intake and assessment of labor and employee concerns, complaints and grievances.

6.       Participates in resolving conflicts through informal resolution, mediation and/or other methods by coordinating and working with employee supervisors, Department Chairs or Associate Deans.

7.       Conducts initial interviews and gathers information for employee relations matters such as harassment allegations, gender discrimination or harassment, work complaints, or other concerns; informs appropriate offices such as the Office of Equity Assurance, Deputy Title IX Coordinator or Title IX, Vice-Provost for Academic Excellence for assessment to determine if an investigation is required.

8.       Assists with recordkeeping related to hiring, termination, leave, transfer, and promotion particularly as related to Equal Employment Opportunity (EEO), affirmative action, and diversity initiatives.

9.       Conducts and completes surveys, interviews, and other research related to human resource policies, compensation, and other labor negotiations; collects information and reports results to Management, Executives and JABSOM Accreditation Entities.

10.     ** Participates in developing, updating and staying abreast on personnel procedures and conducts training for staff in various areas of personnel including, but not limited to, PeopleSoft database, recruitment process, classification, personnel actions, leaves and fringe benefits.

11.     ** Prepares, reviews, and/or audits all personnel transactions to ensure proper compliance with JABSOM, University, State, and/or Federal policies and procedures.

12.     Updates content for the JABSOM HR website as needed.

13.     Other duties as assigned.

(** Denotes Essential Functions)

Minimum Qualifications    

1.       Possession of a baccalaureate degree in business administration, human resources management or related field and three (3) years of progressively responsible professional experience with responsibilities for human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.            

2.       Considerable working knowledge of principles, practices and techniques in the area of human resources administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3.       Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business administration, human resources administration, or related field.

4.       Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5.       Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6.       Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7.       Demonstrated ability to operate a personal computer and apply word processing software.

8.       If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9.       Demonstrated ability to produce work that is detail oriented, accurate, neat, and organized; and must be able to follow up on assigned tasks through satisfactory completion.

10.     Demonstrated ability to prioritize and organize workload to meet scheduled deadlines.

11.     Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

12.     Demonstrated ability to exercise tact, diplomacy, good judgment in relations with others.

13.     Demonstrated ability to embrace, apply, and use technology to maximize effectiveness and efficiency.

Desirable Qualifications 

1.       Demonstrated ability to address and resolve human resources issues of a sensitive and complex nature.

2.       Knowledge of UH personnel and administrative policies and procedures.

3.       Ability to work with UH personnel/fiscal systems and database.

To Apply:

Click on the “Apply” button on the top right corner of the screen to complete an application and attach the required documents by the closing date:  

• a cover letter indicating how you satisfy the minimum and desirable qualifications
• current resume 
• official transcripts confirming degree completion (copies acceptable; however official transcripts sent directly from the degree granting institution required upon hire)
• Three (3) professional references (complete with contact information including e-mail address) 

The application will be considered incomplete if materials are unreadable.  Late or incomplete applications will not be considered.  Note:  If you have not applied for a position before using NEOGOV, you will need to create an account. 

Inquiries:  Kathy Matsumoto; 692-1176; morifuji@hawaii.edu 

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/