Readvertisement - Senior Fiscal Specialist

Description

Title: Senior Fiscal Specialist 

Position Number: 0080326

Hiring Unit: Outreach College/Administrative Services

Location: Manoa Campus

Date Posted: 04/03/2024

Closing Date: 04/18/2024

Band: B

Salary: salary schedules and placement information

Full Time/Part Time: Full-time
Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities: 
 

• * Serves as Senior Fiscal Specialist for Outreach College with purchasing authority up to $15,000. Assumes purchasing authority up to $25,000 in absence of Administrative Officer.
• * Reviews all documents (i.e., purchase orders, consultant and personnel contracts, travel forms, etc.) to ensure compliance with University, State, and Federal rules and regulations.
• * Ensures all procurement documents are processed on a timely basis.
• * Directs the disbursement function of the College, ensuring payments are made accurately, in a timely manner, and within University rules and regulations.
• Periodically reviews the fiscal operations and initiates changes as appropriate.
• * Maintains computerized accounting records and assures the accuracy of University and College generated reports.
• Provides other management information analysis as appropriate.
• * Compiles long- and short-term expenditure forecasts relating to College operations. Analyzes and collects data to support budgets and prepares justification for budgetary requirements, changes, etc.
• Establishes appropriate budgetary controls to assure spending limits are not exceeded.
• Responsible for compiling and updating data for quarterly expenditure plans.
• Responsible for the maintenance of computer reports generated by the College's internal system. Reviews reports for timeliness and format.
• Coordinates computer training sessions on various aspects of computer usage.
• Coordinates with and serves as liaison between deans and directors, department chairpersons, administrative officers, private organizations, state agencies and University central offices to assist them with Outreach College fiscal activities.
• Negotiates contractual arrangements for non-university lease agreements, housing, travel, and transportation.
• Processes all purchase orders, travel, and payments on RCUH's online system.
• * Reconciles and approves all p-card account code and expenditures using the University's current P-Card system.
• Serves as Telecom coordinator and advises the Deans and programs regarding the telecom needs. Reviews all telecom requests.
• Other duties as assigned.

*Denotes Essential Functions
 
Minimum Qualifications:  

• Possession of a baccalaureate degree in business administration, business, public administration or related field and 4 year(s) of progressively responsible professional experience with responsibilities for financial accounting, or any equivalent combination of education and/or professional work experience which provides the required.
• Considerable working knowledge of principles, practices and techniques in the area of business and fiscal administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with business and fiscal administration at a state university or college. 
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer, apply word processing software, and use spreadsheet software for fiscal accounting purposes.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Equivalences: 

• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicates
  

Supplemental Minimum Qualifications: 

• Demonstrated ability in gathering, analyzing, and interpreting data to inform financial and budgetary decision-making.
• Demonstrated ability in developing comprehensive reports or dashboards to track financial and budgetary trends.

Desirable Qualifications:  

• Knowledge of the generally accepted methods of evaluating financial performance, such as income statement preparation and analysis.
• Knowledge of basic statistical analysis methods and techniques applicable to the analysis of administrative problems and processes.
• Experience and familiarity with one or more of the following: Kuali Financial System (KFS), SCT Banner Student Information System, Destiny One, Jaspersoft, ReportServer, SAP Concur, CentreSuite, SuperQuote
• Experience with data visualization tools such as Tableau or Power BI.
• Experience in database management, using SQL or similar for data retrieval and mining.
• Experience maintaining and updating databases to ensure data integrity and accuracy.

To Apply: 
Click on the “Apply” button on the top right corner of the screen and attach the required documents. Applicants must submit the following:

1. cover letter indicating how you satisfy the minimum and desirable qualifications 
2. current resume
3. names and contact information (telephone number and email address) of three (3) professional references
4. transcripts (copies are acceptable, but official transcripts will be required at the time of hire) 

NOTE:   
 
Late, incomplete or unreadable application materials will not be considered.  Please redact any social security number and/or birth date on your documents prior to submitting.  All submitted documents become the property of UH Outreach College and will not be returned.  Please create an account if this is your first time applying for a position using NEOGOV.

Inquiries: ochr@hawaii.edu

EEO/AA, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran.  For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 

Accommodation Request:  The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA).  Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly.  Determination on requests for reasonable accommodation will be made on a case-by-case basis.  For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/ 

Salary : $15,000 - $25,000