What are the responsibilities and job description for the Administrative Coordinator position at University of Houston?
Department: Facilities, Law Salary: $18.32-$20.60
Description
Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.
The specific responsibilities for this position include but are not limited to:
Education will be considered in lieu of experience.
MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are an Equal Opportunity Institution.
Description
Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.
- Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
- Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
- Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
- May coordinate and compile information for various programs and activities for faculty and graduate students.
- Oversees the work assignments of clerical staff and coordinates daily office operations.
- Coordinates all aspects of space management and conducts property inventory for the department.
- Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
- Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus. 9. Performs other job-related duties as required.
The specific responsibilities for this position include but are not limited to:
- Processes ePOIs for faculty and staff, cougar card access, as well as troubleshooting card access issues.
- Process and Renew Motor Vehicle Records
- Assists with auxiliary services functions including water dispensers, coffee services, and plant services.
- Assists in checking building for cleanliness, organization, and maintenance issues.
- Maintains classroom functionality, ensures boards are cleaned, takes inventory and purchases supplies as needed.
- Performs customer service to address concerns with parking permits, key request, phone services, and nameplates.
- Assists with facility maintenance, grounds keeping, and set up/tear down of Law Center events.
- Assists supervisor in tracking of facility projects and spending.
- Supports front desk operations by greeting, welcoming, and directing visitors as appropriate.
- Assists in a variety of mail related activities, including collecting, delivering, sorting, logging insured mail, FedEx, and USPS Certified Mail. Updates mail slots and keeps the mailroom clean and organized.
- Coordinates parking reservations for faculty, student organizations, and departments.
- Prepares FIXIT work requests, purchase vouchers, requisitions, and contracts.
- Assists with special projects such as compiling furnishings inventory, key audit, space inventory, emergency preparedness, and other Facilities related projects.
- Utilizes Law Center vehicle to run errands and/or conduct Law Facilities business.
- Must be willing to work weekend events that might occur at least four times a year.
Education will be considered in lieu of experience.
MQ: Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are an Equal Opportunity Institution.
Salary : $18 - $21
