What are the responsibilities and job description for the Executive Assistant I position at University of Idaho?
This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.
Duties may include
Administrative and operational support
Duties may include
Administrative and operational support
- Maintain calendars, databases, confidential records and systems.
- Provide administrative and logistical support.
- Coordinate office operations and administrative functions; may monitor staff work activities.
- May provide support for financial and/or personnel processes.
- Distribute agendas, take notes, compile and distribute material, document task assignments.
- Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors.
- Support the strategic planning process.
- Review and screen incoming/outgoing correspondence and phone calls, referring as needed.
- Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations.
- Coordinate collection of data and materials for reports, records, and other administrative documents.
