Human Resource Associate Level 1 - Recruitment & Staffing

Hiring Department: Recruitment & Staffing

Location: Chicago, IL USA

Requisition ID: 1030454

FTE: 1

Work Schedule: Monday - Friday; 37.5 hrs per week

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: February 21, 2025

Salary Range (commensurate with experience): $60,000.00 - 70,000.00 / Annual Salary

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .

The Human Resources Associate plans and consults with department hiring managers on the recruitment and placement of civil service vacancies at all levels. This includes coordinating activities with hiring department and other Human Resources staff to identify hiring needs. Identifies appropriate recruitment sources and consults on external advertising campaigns. Screens applicants; develops and administers civil service examinations including written tests, performance tests, and credential assessments; identifies, orients and oversees subject matter experts; refers qualified candidates to the appointing college or administrative units. Develops and maintains employment registers. Oversee pre-employment screening and the onboarding of all hires.

Duties & Responsibilities:

• Function as a consultant to all assigned Colleges, Administrative Units and/or Hospital/Clinic units within the organization for civil service hiring needs; providing guidance and/or problem resolution for highly sensitive and unique human resource-related matters. Manage staffing activities for campus, hospital and clinics civil service vacancies from initial recruitment through onboarding. Manage customer relationships with a strong emphasis on building long-term relationships
• Assist departments with internal and external job posting development and placement. Prepare recruitment advertising & postings that utilize the latest recruitment marketing concepts including search engine optimization. Review and assess applicant qualifications to determine eligibility for civil service examinations. Qualify applicants and select top talent with a focus on the quality of hires. Coach and guide practice teams in conducting interviews. Create and maintain registers in accordance with civil service rules and procedures. Assist department hiring teams and candidates with interview scheduling, document management.
• Manage and oversee all pre-employment clearances and offer processes following University guidelines and policy. Conduct salary equity reviews in support of salary administration policies and procedures.
• Provide consultation and career planning services for staff who are seeking other internal opportunities. Assess employee qualifications to determine eligibility for civil service examinations.
• Plan, manage and as appropriate, participate in campus recruiting activities such as on-campus presentations, career fairs and resume review. Participate in the development and implementation of short and long-term operational and customer service goals and objectives of Recruitment and Staffing department. Collaborate with UIC HR Recruitment and appropriate hiring managers to anticipate and plan for long and short-range needs. Research, analyze, and prepare recruiting statistics/measurements as well as other reporting requests. Participate in continuous quality and improvement processes.
• Perform other related duties and participate in special projects as assigned.
  
  

Minimum Qualifications Required:

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.
• Demonstrated experience in full-life cycle recruiting including; staffing requirement evaluation, sourcing, screening, selection and onboarding.
  
  

Preferred Qualifications:

• Extensive knowledge of principles and procedures used in human resources.
• Extensive knowledge of federal and state laws, rules, and/or regulations affecting public human resources administration; ability to develop a broad knowledge of those of the employing institution.
• Ability to exercise controls over the implementation of the policies and procedures.
• Proficiency in working with operations managers, staff, and the public.
• Proficiency in writing and editing reports and other materials.
• Administrative ability within independent decision making skills and experience.
• Skilled in reviewing and formulating/revising human resources policies and procedures.
• Ability to exercise controls over the implementation of the policies and procedures.
• Ability to plan, supervise, and evaluate the work activities of others.
• Ability to organize human resources operations within the area(s) and coordinate them with other organizational units.
  
  

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation