Medical Education Program Coordinator - College of Medicine

Hiring Department: Administration

Location: Chicago, IL USA

Requisition ID: 1029361

FTE: 1

Work Schedule: Monday - Friday

Shift: Days

# of Positions: 1

Workplace Type: On-Site , Evolving to Hybrid (3 days in office, 2 days remote)

Posting Close Date: February 14, 2025

Salary Range (commensurate with experience): $55,000.00 - 60,000.00 / Annual Salary

About The University Of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .

The coordinator, working under minimal direction, assists in the efficient administration of the program's day-to-day operations as well as contributing to long-range planning for program growth and revisions. The coordinator is responsible for coordination, reporting and documentation of all learning activities for the College of Medicine Office of Continuing Education (CME). The coordinator remains up to date with accreditation policies and practices.

This role ensures that documentation of the planning for each sponsored CME activity is appropriate and complete. The coordinator guarantees compliance with accrediting bodies, specific program requirements in regard to reporting, as well as excellent accounting of accuracy of all forms and documents required for the complex, multi-step processes including post-activity reports.

Duties & Responsibilities:

• Oversees reports management, reviews and tracks data (activity information, outcomes, attendance, attributes, and goal-related areas which provide key data related to annual reporting, accreditation, and to inform faculty committees).
• Coordinates the annual reports. These are due each July while ACCME reporting is due at the end of March for each year. ACCME reporting involves reporting key data and information about each activity processed during the previous calendar year.
• Responsible for accepting registration requests, reassigning administration to activities, troubleshooting system-related inquiries, and submitting ticket requests for system support with regards to any major issues. This is done via the eCME system.
• Schedule monthly local and Executive Committee meetings, minutes, agenda, and arranging application reviews conducted by committee members. The coordinator is also the primary point-of-contact for any committee concerns/issues and facilitates retreats on a per-need basis.
• Executes communication between the program office, departments, practitioners, and other stakeholders/organizations with regards to CME activities and inquiries.
• Plan, coordinate and execute instructional meetings to persons involved in the activity development/design as well as administrators. Train new regional campus administrators in how to initiate and complete the CME process as well as provide instruction for our eCME system.
• Managing work flow, budget tracking and management, managing project process and plans, etc, all while communicating with necessary faculty and staff. Generate invoices for each activity (if applicable) and ensures payments are completed.
• Fulfill all certificate and transcript requests by inputting names into a database and pertinent information regarding titles, credits, etc. Continually manage the database. 1500-2000 certificates are currently generated annually.
  
  

Minimum Qualifications Required:

• High school diploma or equivalent.
• Any one or combination totaling four (4) years (48 months), from the categories below:
• College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)
• Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems
• Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.
  
  

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

Preferred Qualifications:

• Masters Degree in Education or related field.
• Five years experience in medical education.
• Knowledge of continuing medical education.
• Experience in PowerPoint.
  
  

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation