Program Assistant (Medical Education) - Family and Community Medicine

# of Positions: 1Workplace Type: Hybrid Posting Close Date: May 1, 2025Salary Range (commensurate with experience): $24.00 - 26.00 / Hourly Wage

About the University of Illinois ChicagoUIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.Functioning under the Medical Student Education Program leadership, the Program Assistant provides high-level administrative and managerial support to the administrative office of the Department of Family and Community Medicine (DFCM), using initiative, independent judgment, and discretion, while prioritizing in a high-volume environment and meeting strict deadlines. The duties performed require extensive knowledge of the institution's organization, programs, policies, and procedures.

The Program Assistant Provides administrative support to the Director and Associate Directors of Medical Student Education in Family and Community Medicine by managing all activities related to the administration of medical student education in the Department of Family and Community Medicine. This position has a hybrid in-office work arrangement which requires that the employee work in-person in the DFCM administrative offices on Monday & Thursday (subject to change).Duties & Responsibilities:

• Provides administrative support to the Director and Associate Directors of Medical Student Education in Family and
• Community Medicine by managing all activities related to the administration of medical student education in the
• Department of Family and Community Medicine.
• Coordinates and schedules medical students with internal and external faculty preceptors in the following areas:
• M3 students rotating through the Family Medicine Clerkship (~25 every 6 weeks)
• M4 students participating in the Family Sub-Internship (~40 per year)
• M1/M2 students participating in the Family Medicine Interest Group (FMIG) (~15 per year)
• M1/M2 Students participating in the Family Medicine Shadowing Program
• Handles communication from medical students, UIC faculty, community preceptors, and the College of Medicine regarding the Family and Community Medicine medical education program.
• Distributes, collects and tracks evaluations for M3 clerkship and M4 rotations. Grades are submitted to the office of the registrar.
• Distributes and tracks paperwork, including evaluations for various programs, and provides timely feedback to faculty, residents, and medical students.
• Generates reports detailing UIC Family Medicine medical education activities.
• Coordinates and assists in program administration for various medical student activities, including room reservations and catering orders.
• Maintains administrative and educational software, including Blackboard.
• Processes financial transactions including, but not limited to, P-card and T-card purchases, iBuy, invoice vouchers, TEM, etc.
• Orders office supplies for medical student education programs.
• Performs other related duties and participates in special projects as assigned.