Program Assistant (Medical Education) - Family and Community Medicine

Program Assistant (Medical Education) - Family and Community Medicine

Hiring Department: Family and Community Medicine

Location: Chicago, IL USA

Requisition ID: 1031960

FTE: 1

Work Schedule:

Shift: Days

# of Positions: 1

Workplace Type: Hybrid

Posting Close Date: May 1, 2025

Salary Range (commensurate with experience): $24.00 - 26.00 / Hourly Wage

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Functioning under the Medical Student Education Program leadership, the Program Assistant provides high-level administrative and managerial support to the administrative office of the Department of Family and Community Medicine (DFCM), using initiative, independent judgment, and discretion, while prioritizing in a high-volume environment and meeting strict deadlines. The duties performed require extensive knowledge of the institution's organization, programs, policies, and procedures.

The Program Assistant Provides administrative support to the Director and Associate Directors of Medical Student Education in Family and Community Medicine by managing all activities related to the administration of medical student education in the Department of Family and Community Medicine. This position has a hybrid in-office work arrangement which requires that the employee work in-person in the DFCM administrative offices on Monday & Thursday (subject to change).

Duties & Responsibilities:

• Provides administrative support to the Director and Associate Directors of Medical Student Education in Family and
• Community Medicine by managing all activities related to the administration of medical student education in the
• Department of Family and Community Medicine.
• Coordinates and schedules medical students with internal and external faculty preceptors in the following areas:
• M3 students rotating through the Family Medicine Clerkship (~25 every 6 weeks)
• M4 students participating in the Family Sub-Internship (~40 per year)
• M1/M2 students participating in the Family Medicine Interest Group (FMIG) (~15 per year)
• M1/M2 Students participating in the Family Medicine Shadowing Program
• Handles communication from medical students, UIC faculty, community preceptors, and the College of Medicine regarding the Family and Community Medicine medical education program.
• Distributes, collects and tracks evaluations for M3 clerkship and M4 rotations. Grades are submitted to the office of the registrar.
• Distributes and tracks paperwork, including evaluations for various programs, and provides timely feedback to faculty, residents, and medical students.
• Generates reports detailing UIC Family Medicine medical education activities.
• Coordinates and assists in program administration for various medical student activities, including room reservations and catering orders.
• Maintains administrative and educational software, including Blackboard.
• Processes financial transactions including, but not limited to, P-card and T-card purchases, iBuy, invoice vouchers, TEM, etc.
• Orders office supplies for medical student education programs.
• Performs other related duties and participates in special projects as assigned.

Minimum Qualifications Required:

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation