Illinois 4-H Events & Communications Coordinator

Illinois 4-H Events & Communications CoordinatorUniversity of Illinois Extension, State 4-H Office WE TRANSFORM LIVES.

Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.

Be a part of our story. Through learning partnerships that extend knowledge and change lives, University of Illinois Extension provides educational programs aimed at making life better, healthier, safer, and more profitable for individuals and their communities. Illinois Extension has operated continuously for more than 100 years connecting the citizens of Illinois to their land-grant university by providing educational programming around the state. University of Illinois Extension is based in the College of ACES and works with all colleges and units of the University of Illinois at Urbana-Champaign.

Job SummaryDuties & Responsibilities

• Event Identification and Coordination
• Identify and assess conferences and events essential for the effective programming of the Illinois 4-H curriculum.
• Collaborate with the State 4-H Program staff to coordinate logistics and ensure alignment with programming goals.
• Budget Management and Contract Negotiation
• Develop and manage event budgets, ensuring all activities are conducted within financial constraints.
• Build event budgets in collaboration with State 4-H program staff and administration team.
• Negotiate contracts with vendors, venues, and suppliers to secure favorable terms and pricing.
• Logistical Coordination
• Lead the logistical planning of statewide events and conferences to carry out the goals and vision of the Illinois 4-H program.
• Oversee all logistical aspects of events, including registration processes, housing arrangements, meal planning, and transportation.
• Liaise with University staff, volunteers, and external vendors to ensure seamless execution of all event details.
• Promotion and Audience Engagement
• Design and implement marketing strategies to promote events and attract participants, including the creation of promotional materials.
• Identify target audiences and engage with interested groups to build attendance and participation.
• Committee Participation and Collaboration
• Collaborate and connect with university staff, volunteers, vendors, and partners to effectively carry out registration, housing, meals, and other logistical operations as needed.
• Collaborate with the Illinois 4-H youth leadership and ambassador teams to enhance programming efforts and participant engagement.
• Promotion and Outreach
• Promote events and oversee registration sites to ensure clear communication with participants and their families.
• Partner with Illinois 4-H program staff to plan, write, and produce promotion materials for stakeholders, including newsletter shorts, event materials, and summaries.
• Compliance & Risk Management
• Develop and implement risk management plans for events to ensure participant safety and compliance with university policies.
• Maintain required records and documentation related to events and risk management.
• Collect information on the racial, ethnic, gender, and age composition of event attendees to ensure services are provided equitably.
• Evidence of compliance with ADA standards, including documentation that verifies accessibility in physical facilities for individuals with disabilities at events and conferences.
• Documentation of efforts to engage underrepresented or underserved communities for events & conferences, such as public notices, informational materials, or partnerships with local organizations.
• Relationship Management
• Foster and maintain strong working relationships with University of Illinois Extension staff, 4-H volunteers, parents, youth members, and donors.
• Serve as a point of contact for inquiries related to events and programming.
  
  

Additional Physical DemandsMinimum QualificationsHigh School graduation or equivalent.

Any combination totaling two (2) years (24 months) from the following categories:

Professional work experience in event coordination.

College course work in any discipline, as measured by the following conversion table or its proportional equivalent:

60 semester hours equals one (1) year (12 months)

90 semester hours equals two (2) years (24 months)Preferred QualificationsExperience working with youth organizations or programs, particularly in 4-H or similar environments.

Familiarity with risk management practices in event planning.

Experience in event planning and management, preferably in a non-profit or educational setting.

Knowledge, Skills and Abilities

• Strong negotiation and budgeting skills.
• Excellent organizational and multitasking abilities.
• Exceptional communication and interpersonal skills.
• Ability to work collaboratively with diverse groups and stakeholders.
• Proficiency in using event management software and marketing tools.
  
  

Appointment InformationThis is a 100% full-time Civil Service 0101 - Events Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. The budgeted salary range for the position is $55,000 to $67,000.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.Application Procedures & Deadline InformationApplications must be received by 6:00 pm (Central Time) on April 1, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact skpttrsn@illinois.edu. For questions regarding the application process, please contact 217-333-2137.The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits.The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver’s License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.Sponsorship for work authorization is not available for this position.The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.Requisition ID: 1029817

Job Category: Professional and Administrative

Apply at: https://jobs.illinois.edu