What are the responsibilities and job description for the EXECUTIVE SECRETARY position at University of Illinois Foundation?
Description : UNIVERSITY OF ILLINOIS FOUNDATION has an immediate opening for an Administrative Assistant, Presidential Development Initiatives
The University of Illinois Foundation (Foundation) is the official fundraising and private gift-receiving organization of the University of Illinois (University). It works closely with alumni and friends, faculty and staff, corporations and foundations, as well as campus development professionals to create fundraising programs and opportunities that benefit the University.
This position serves as the assistant to senior foundation leaders to support Presidential Development Initiatives. Uses experience, knowledge, initiative, and independent, professional judgement in assisting with achievement of objectives of the departments and Foundation.
Plays a crucial role in supporting the smooth operation of the organization by providing support and follow-through to staff and management. Acts as liaison with others and performs various reporting and organizing tasks such as preparation of presentations, taking and / or drafting meeting minutes, preparing expense reports, screening communications, and responding on behalf of leaders. Also performs routine administrative functions such as scheduling appointments, maintaining paper and electronic files, and providing information to callers.
DUTIES AND RESPONSIBILITIES :
- Serves as a liaison for both internal and external stakeholders including but not limited to UI Foundation leadership and staff, high profile volunteer donors, System leadership and staff, university and advancement leadership, and external partners such as service providers and vendors. Acts independently, when possible, to facilitate communications.
- Coordinates complex executive schedules, calendars, and travel for ongoing and as-needed meetings, engagements and projects, ensuring that Foundation protocols and policies are considered and followed. Follows up with project participants to facilitate achievement of project timelines.
- Drafts, edits, and analyzes communications, documents, operational items and presentations. Prepares, maintains, and organizes reports and information based on departmental and institutional needs.
- Manages and controls confidential and secure documents and materials, adhering to all data standards for storage and maintenance, including the appropriate and timely filing and routing of items.
- Processes authorized financial transactions and monitors budgetary expenditures on an ongoing basis on behalf of the department.
- Supervises administrative support functions and staff as necessary.
REQUIRED QUALIFICATIONS :
Application Deadline : March 16, 2025
The starting salary range for this position is projected to be $52,000 - $60,000 per year. While our job postings include salary ranges, your compensation will be based on your specific experience and qualificationswe re not limited by these posted ranges.
We encourage work-life balance through our hybrid schedule for many positions, combining in-office collaboration with up to 2 days of remote work flexibility.
Your comprehensive benefits package includes medical, vision, and dental coverage, company paid life insurance, generous vacation time including 24 days annually, and more. Generous pension benefits are also included. We invest in your present and future wellbeing, providing the support you need to succeed.
Application Process : For full consideration for the role, all candidates must complete an online application and include a cover letter and resume. Candidates may create a profile through https : / / jobs.uif.uillinois.edu . For further information regarding application procedures, contact Foundation Human Resources at uifhrsearches@uif.uillinois.edu.
THE UNIVERSITY OF ILLINOIS FOUNDATION IS AN EQUAL OPPORTUNITY EMPLOYER
Requirements :
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Salary : $52,000 - $60,000
