What are the responsibilities and job description for the Extra Help - Accounting Assistant - Campus Parking position at University of Illinois Hospital?
Position Summary
The Extra Help Accounting Assistant (Parking Services Business Coordinator) coordinates the business transactional and reporting requirements of the Parking Services. At the direction of the Director, Parking Services , they will be responsible for entering, reviewing, and reconciling university P-card and T-card charges, TEM and Chrome River requisitions, and iBuy and Banner purchase order requests for approval by . When requesting purchase orders and making other types of payments, they will ensure that the proper coding is in place to facilitate inventory tracking and to ensure all expenditures are allocated to the correct program code.. They will review and approve journal vouchers for accuracy. They will monitor transactions in the university ledgers and ensure that they are coded to the correct FOAPAL string to facilitate regular financial analysis from Business Services. They will be responsible for following up on accounts payable issues with vendors.
Duties & Responsibilities
Entering, reviewing, and reconciling University P-card and T-card charges, TEM, Chrome River requisitions, and iBuy and Banner purchase order requests.
Monitoring transactions in university ledgers, reconciling, and ensuring they are recorded in the correct FOAPAL string.
Assisting with employee travel reimbursements.
Reporting findings to OVCAS Business Services.
Request the creation of new FOAPAL segments to accurately characterize Parking Services expenses.
Originating payroll adjustments using ANA and PARIS systems.
Managing Parking Services payroll entry and reconciliation.
Ensuring new employees are added to the appropriate FOAPAL string in Parking Services.
Handling GoTime payroll entry processes for Parking Services– sending e-mail reminders to Parking Services employees, ensuring new employees are added to the system, monitoring the system regularly.
Submitting HRWeb requests as a proxy for, and at the direction of the Parking Services Director, maintaining employee files.
Tracking and managing encumbrance balances for purchase orders and making recommendations about opening new purchase orders and closing old ones
Providing accrual estimates to OVCAS Business Services for revenues, expenses, and prepaid expenses.
Other related duties as assigned.
Perform other related duties and participate in special projects as assigned.
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