Business Administrative Associate-Athletics

Business Administrative Associate-Athletics

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About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.

Application deadline: 4/18/2025

Minimum Starting Salary: $23.82 per hour/7.5 hour day

Summary:
Business Administrative Associate manages the business, financial, and administrative operations of the Department of Athletics. This position serves as the first-line resource to internal and external constituents providing administrative support that includes a broad range of complex responsibilities.

Duties & Responsibilities:

• Compile budget data and documents based on estimated revenues, expenses, and previous budgets for 17 NCAA intercollegiate sports, collaborating closely with leadership and utilizing specialized financial software to ensure accuracy and alignment with organizational goals.

• Design and implement comprehensive search plans for vacant positions, ensuring alignment with organizational goals and leveraging advanced tools to attract top talent. Coordinate on-boarding program.

• Prepare and reconcile purchase orders and expense reports.

• Directly responsible for mandatory NCAA Membership Financial Report and The Equity in Athletics Disclosure Act completed annually. The NCAA Financial Report is subject to agreed-upon procedures performed by a qualified independent accountant every three years, so this position is also responsible for the coordination of required external review.

• Generate customized, comprehensive financial reports, summaries, projections and detailed analyses for administrative use.

• Schedule and manage team and employee travel.

• Analyze financial data, including revenue trends and expense patterns, and prepare monthly reports summarizing findings and actionable recommendations to support data-driven decision-making and strategic planning.

• Prepare invoices for billing sponsors, integrating financial software tools to streamline processes and ensure accuracy.

• Perform other duties as assigned or required.

Minimum Qualifications:
1. Bachelor’s degree in business administration, management, accountancy, financial
management in any field, or a field relating to the position.
2. Two (2) years of professional business, financial, and/or managerial work experience.
(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)
3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.

Preferred Qualifications:
Financial administrative work experience or business administrative experience in a
college/university environment.

Familiarity with University of Illinois applications (e.g. Banner, iBuy, Chrome River, FabWeb)

Knowledge, Skills & Abilities:
Proficiency with Microsoft Office applications and reporting tools, spreadsheets to maximize
business efficiency

Excellent oral and written communication skills.

General knowledge of sports and working knowledge of basic sports vocabulary
Demonstrated ability in successful office teamwork –the kind of teamwork that could be applied to working with coaches and Athletics’ staff

Ability to work independently and effectively organize and prioritize multiple tasks.
Ability to work flexible hours as required (e.g., some evenings and weekends for department events)

Acts with discretion and maintain a high level of confidentiality in response to sensitive matter.

Working knowledge of Athletics, National Collegiate Athletic Association (NCAA) bylaws, and/or Great Lakes Valley Conference (GLVC) policies.

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.