What are the responsibilities and job description for the Program Coordinator - Transfer Coordinator - UAPS (Hybrid) position at University of Illinois Springfield?
Program Coordinator - Transfer Coordinator - UAPS (Hybrid)
Posting Category:
About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu.
Application deadline: 2/24/2025
Salary Range: The budgeted salary range for the position is $55,000 to $60,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
System Office jobs such as this one are not eligible for the Referral Program. Sponsorship for Work authorization is not available for this position.
Summary:
Coordinate system-wide transfer student initiatives, provide support for multiple System Office annual recruiting events, and other policy and project-based work in support of University Academic Programs and Services and the Office of the Vice President for Academic Affairs. In-state travel will be required throughout the year and on occasional weekends and evenings.
Duties & Responsibilities:
Assist in execution of the System Office's transfer initiatives portfolio and contribute to the evolution of the program. Work with university representatives, community college partners, and other stakeholders on the implementation of program guidelines.
1. Provide outreach support for the 'The U of I System Transfer Guarantee' through events and special programming, community college site visits, social media/website presence, and other mediums.
2. Contribute to the planning and execution of several key events throughout the year, including but not limited to U of I System Transfer Guarantee Information Sessions, Community College Partnership Visits, and Transfer Exploration Nights.
3. Travel offsite regularly throughout the year to engage with and support community college partners and prospective students/families via individual community college site visits, statewide Transfer Coordinators meeting, and other events.
4. Utilize existing statewide and systemwide data to analyze community college territory to plan outreach events and travel
5. Facilitate and coordinate communication with System Office and university staff on topics related to transfer initiative; participate in the UI Transfer Advisory Group that meets bi-monthly
6. Serve as the primary liaison with one of the three universities and undergo cross-training across the system to ensure seamless coordination and integration of transfer processes, while fostering effective communication and collaboration across all institutions.
1. Serve as liaison between assigned IL community college participant and assigned University of Illinois System university
2. Guide the evolution of the program in its pilot stage and beyond
3. Scholar Engagement & Caseload Management
- Provide case management to student participants in the program, serving as a navigator to university resources to students preparing to transfer into a University of Illinois System university
- Build rapport with Scholars and continuously engage and encourage them toward successful completion of OMD program expectations, requirements and academic milestones
- Support student participation in OMD and partner programs
- Build relationships with campus stakeholders (at both the community college and university) by attending campus programming and meeting with student services staff to leverage and strengthen Scholars' networks of support
- Connect scholars to college and community resources
- Lead and support the recruitment of volunteers coaches, coordinating with campus and community college partners
- Serve as a representative on one of the OMD Pilot Teams and attend relevant meetings
- Track scholar progress, service usage, and key deliverables
- Co-plan and execute culturally competent scholar engagement events including but not limited to Professional Development sessions and workforce/career development events
- Implement high quality, engaging programming aimed at building Scholar community and supporting comprehensive skill development
- Collaborate with the community college partner's recruitment and admissions team to promote the initiative and assist in meeting program goals and targets
Provide additional support for initiatives, programs, and projects under the UAPS and EVP/VPAA umbrellas.
Other related responsibilities as assigned
Minimum Qualifications:
Bachelor's degree.
A total of one (1) year (12 months) in education, training and/or work experience in the area of higher education, particularly in Illinois at a community college and/or four-year university in admissions, recruitment, advising, or a related field.
Based on position requirements, additional education, training, and/or work experience in the area of
specialization inherent to the position, may be required.
Preferred Education:
1. Master's degree
Preferred Experience:
1. Three years' experience working in higher education, particularly in Illinois at a community college and/or four-year public university in admissions, recruitment, advising, or a related field.
2. Experience in project management and event planning in higher education
3. Reside in or near assigned outreach territory
Knowledge, Skills & Abilities:
1. Knowledge of the system of higher education in Illinois and the state's transfer arena
2. Strong written, presentation and interpersonal communication skills
3. An interest in extensive travel and a schedule that accommodates the travel portion of the position
4. High achievement in previous work experience
5. Dynamic personality and an enthusiastic approach to work and a commitment to delivering high-quality service
6. Excellent organizational skills and ability to multi-task to meet deadlines.
7. Ability to develop goals and plans to prioritize, organize, and accomplish work.
8. Ability to work effectively with staff, the public, and outside constituency groups.
9. Social Media skills
Employment Policies and other information:
Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.
UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.
The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.
- You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
- Your pension from the State Universities Retirement System may affect the amount of your:
- Social Security benefit and
- Social Security benefit as a spouse
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.
Salary : $55,000 - $60,000
