Student Organizations & Special Events Program Coordinator

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About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu .

Application deadline: 3/17/2025

Minimum Starting Salary: $23.02 per hour/7.5 hour day

Summary:

The Student Organizations & Special Events Coordinator supports the Registered Student Organizations (RSOs) by providing training and event support, advisement of the Student Organization Funding Association, and manages the space scheduling process. This role strategically promotes student engagement and leadership development through fall and spring welcome programs.

Duties & Responsibilities:

• Support Registered Student Organizations: Coordinate RSO registration and orientation and facilitate their leadership development. Develop and implement RSO leadership programs and workshops in collaboration with Student Life staff and campus units. Serve as liaison to RSOs providing program planning support and advisement on department policies and procedures through the liaison program. Maintain regular communications with RSOs and advisors, conducting workshops and training sessions as needed.
• Welcome & Campus Wide Programs & Traditions: Coordinate Fall & Spring welcome programs and initiatives, collaborating with departments across campus and registered student organizations. Review and revise UIS Welcome Program goals and outcomes, evaluating their execution and effectiveness. Recruit and train volunteers to serve at Welcome tables. Participate in the New Student Orientation and New Student Welcome planning. Attend and work collaboratively with Student Life team to carry out annual programs and initiatives such as, but not limited to, Fall Welcome, Spring Welcome and Late Night programs. Assist in managing and documenting Student Life expenses for Welcome Week and traditional programs to ensure fiscal responsibility and compliance.
• Space Scheduling & Events Approval: Coordinate space reservations and event registration processes for RSOs (and appropriate departments) using UISConnection. Collaborate with campus scheduling managers to update and maintain space usage policies. Submit campus work orders and coordinate event needs for RSOs with the facilities team. Approve events and programs in UIS Connection as space and logistics are confirmed. Update details and information pertaining to space and event request process in UIS Connection.
• Advise the Student Organization Funding Association: Educate, train and provide direction to the Student Organization Funding Association (SOFA) officers and members. Provide support to SOFA in the development and implantation of the SOFA guidelines and process led by the SOFA Chair and Vice Chair. Review SOFA expenditures and assist the SOFA board in managing their accounts. Assist Student Life Office Administrator with SOFA Journal Vouchers.
  
  

Minimum Qualifications:

• Bachelor’s degree.
• A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherent to the position. (Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.)
• Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.
  
  

Additional education, training and/or work experience in the area of specialization:

Preferred Qualifications:

Master’s degree in Student Personnel or Higher Education is preferred.

Experience developing outreach programs and creating publications.

Knowledge, Skills & Abilities:

Ability to manage multiple projects and tasks

Organized with attention to detail

Ability to communicate effectively with campus departments and students

Ability to work independently

Physical Demands:

• Standing : Frequently
• Walking : Frequently
• Sitting : Frequently
• Lifting : Frequently
• Carrying : Frequently
• Pushing : Frequently
• Pulling : Frequently
• Talking : Constantly
• Hearing : Constantly
• Performing Manual Tasks : Frequently
  
  

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility .

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment .

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits .

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:
• Social Security benefit and
• Social Security benefit as a spouse
  
  

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.