Customer Service Representative - Dermatology Clinic

Customer Service Representative - Dermatology Clinic

Hiring Department: Dermatology Clinic

Location: Chicago, IL USA

Requisition ID: 1021279

Posting Close Date: 10/18/2023

Position Number: CE8025

About the University of Illinois Hospital & Health Sciences System (UI Health)

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Under general supervision, performs intermediate-level customer service functions, including assistance with the customer satisfaction program, complaint processing, check in and registration, check out, scheduling appointments, performance improvement activities and payment processing.

Duties & Responsibilities:

• Reception, Scheduling and Information Services:
  • Accepts, screens and routes incoming calls. Makes appointments in person and by telephone.
  • Consults with related departments in order to coordinate efficient and expedient access to services.
  • Provides accurate information related to Department and Medical Center services and functions to patients, visitors and staff.
  • Responds to more complex inquiries related to scope of services available, policies and procedures for patients, visitors and staff.
  • Collects and verifies customer information, in the electronic medical record, in order to expedite delivery of services.
• Customer Satisfaction and Complaint Processing:
  • Assists with orientation and ongoing training of staff in customer service
  • Responds to complex complaints received at the departmental level and routes them appropriately.
  • Conducts primary research of complaints received.
  • Produces/formats correspondence for follow-through/tracking of complaints received.
  • Greets, assists and directs patients, visitors, and staff. Conducts assessment of customer service needs and makes arrangements to ensure needs are met.
  • Collect customer payment and process. Reconciles payments, notifies management of discrepancies.
• Data Entry:
  • Verifies, inputs, retrieves and/or reconciles data (e.g. registration, insurance, charges, etc.) using automated and manual systems.
  • Runs basic reports to verify/reconcile data
• Performance Improvement:
  • Reviews and evaluates primary performance data.
  • Participates on departmental and/or interdepartmental customer satisfaction teams as required.

Minimum Qualifications Required:

• High school diploma or equivalent.
• Any one or combination totaling three (3) years (36 months) from the following categories:

A. college coursework in business administration, communications, public relations or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s degree (120 semester hours) equals three (3) years (36 months)

B. responsible work experience in customer services, public relations, office administration, business and financial operations, healthcare administration or other closely related experience

Preferred Qualifications:

• Customer Service experience
• Experience with EMR system

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation