What are the responsibilities and job description for the Distribution Clerk - Bioengineering position at University of Illinois?

Distribution Clerk

Department of Bioengineering

The Grainger College of Engineering

University of Illinois Urbana-Champaign

The Department of Bioengineering in The Grainger College of Engineering seeks applicants for a Distribution Clerk position. The Distribution Clerk provides assistance to the Facility Operations Coordinator within the Department of Bioengineering in the management of the shipping / receiving of Everitt Laboratory and other facility duties.

Duties and Responsibilities :

Shipping / Receiving

Manage shipping and receiving activities for the department, including the safe management of all toxic, hazardous or temperature-sensitive materials entering or leaving Everitt Laboratory.
Record received items in the my.bioe portal.
Maintain email group membership for package distribution in the my.bioe portal.
Contact faculty, staff and students via e-mail for mail / package pick-up when necessary.
Maintain shipping documents.
Monitor shipping supplies and notify the Facility Operations Coordinator when reorder is necessary.
Assist in loading, unloading and distribution of incoming supplies and equipment as required.
Ensure proper distribution of shipments to the appropriate individuals within the department.
Work with purchasing personnel within the Engineering Business Services Center to return items when needed and to locate or reorder lost shipments.
Sort incoming campus mail and U.S. postal service mail for distribution.
Serve as the departmental representative for UPS Campus Ship, coordinating shipments through UPS for faculty and staff as needed.

Administration and Operations

Conduct daily building walkthrough, including pick up trash, replace out of place furniture and report custodial needs as well as damage and repairs needed. Replace carbon dioxide cylinders as needed.

Record equipment data specified in the daily rounds documentation. Report anomalies, alarms and supply needs to the Facility Operations Coordinator.

Document, maintain and update procedures to ensure they remain current.

Assist with the setup and tear down for departmental events.

Distribute and track conference room keys for short-term conference room use.

Serve as backup scheduler for conference rooms in Everitt Laboratory, including monitoring and responding to reservation requests.

Work with inventory personnel within the Engineering Business Services Center to :

o Affix inventory numbers to equipment

o Conduct physical inventory

o Report equipment that cannot be located

o Designate items for surplus

Assume additional appropriate related shipping / receiving and facility duties to further the mission of the department

Minimum Qualifications :

High school diploma or equivalent

Knowledge, Skills and Abilities :

Excellent interpersonal skills and strong verbal and written communications skills with the ability to interact with a diverse group of people.

Strong attention to detail skills and ability to prepare and enter information with a high level of accuracy.

Ability to complete safety training and to use Personal Protective Equipment (PPE) when needed.

Ability to travel to Everitt Laboratory on short notice to assist first responders and / or tradespeople to handle urgent or emergency situations.

Ability to organize and clearly document procedures and work-related materials.

Ability to use sound reasoning and take initiative when performing job duties.

Physical Demands / Working Conditions :

This position requires working the hours of 8 : 00am to 4 : 30pm with an hour lunch, and occasionally may require an adjusted work schedule to include evening or weekend hours.

Employee is responsible for securing personal transportation to perform functions of this position.

Must be able to move and traverse throughout the Everitt Laboratory facility, ascend / descend stairs and ladders, operate mechanical and electrical equipment, verbally communicate and converse with laboratory occupants, visually perceive and identify problems with equipment and move items up to 50 pounds.

Work in close proximity to noisy machinery, laboratory chemicals, liquid nitrogen and CO2.

Occasional response to emergency situations including communicating with first responders.

The position involves a mix of remaining in a stationary position and in motion. The work environment includes operating at a desk, in tight spaces, as well as stooping, crawling and climbing ladders. Incumbent may visit spaces where hazardous chemicals / gases are present. Additionally, incumbent may visit spaces with a mixture of conditioned and non-conditioned spaces and perform outside work.

Personal Relationships : Will interact with researchers and a diverse group of people on a regular basis.

Difficulty : The individual in this position is required to manage time and be capable of responding to, referring, and assisting faculty, staff, students, and guests of the department in an efficient and professional manner.

APPOINTMENT INFORMATION

This is a full-time Civil Service Distribution Clerk position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. The budgeted salary range for this position is $40,000-$45,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University's Workplace Flexibility policy. Sponsorship for work authorization is not available for this position.

APPLICATION PROCEDURES AND DEADLINE INFORMATION

Applications must be received by 6 : 00 pm (CST) on February 10, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https : / / jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Amy Meharry at amym@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and / or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment / misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and / or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID : 1028730

Job Category : Service and Food Operations

Apply at : https : / / jobs.illinois.edu

Salary : $40,000 - $45,000

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