What are the responsibilities and job description for the Graduate Programs Coordinator position at University of Illinois?
This job was posted by : For more information, please see : Graduate Programs CoordinatorDepartment of Crop SciencesUniversity of Illinois Urbana-ChampaignCollege of Agricultural, Consumer and Environmental Sciences (ACES)WE TRANSFORM LIVES.Everything we do is designed to improve the quality of life of the people in the state of Illinois, across the nation, and around the world. We discover, develop, translate, and disseminate knowledge to address societal concerns and train the next generation of experts and leaders in a way that empowers them to expand the boundaries of science to higher levels of understanding and influence.Be a part of our story. The Department of Crop Sciences within the College of Consumer, Agricultural, and Environmental Sciences offers world-class laboratory, greenhouse, and field research facilities as well as state of the art teaching facilities. The University of Illinois also offers outstanding facilities in computing, data science, and genomic analysis as well as many other areas of potential support.The Crop Sciences Department seeks candidates for a Graduate Programs Coordinator position. We have a legacy of providing effective and efficient client services while creating robust opportunities for promotional growth and development. The successful candidate would participate in a comprehensive onboarding strategy led by professionals in the Crop Sciences Department.Primary Position Function / SummaryResponsible for the administration and operation of the MS and PhD programs within the Department of Crop Sciences. Provides services to prospective applicants each year and offers both administrative and academic support to current graduate students.Duties and ResponsibilitiesAdvisingServe as the staff advisor and primary contact for graduate students during their academic career. Conduct onboarding for new students, track progress and provide communication and guidance on course selection, registration and related policies; explain and illustrate use of the U of I Integrate registration. Monitor degree progress by meeting with students as needed to ensure that all department requirements are met for successful degree completion. Approve student changes to academic status (petitions, withdrawals, course changes). Certify graduate degrees. Maintain all graduate student records online using the Graduate Records application in the ACES Portal.Perform degree audits, thesis reviews, petition submissions, coordinate graduate student annual reviews, and coordinate qualifying, preliminary and final examination processes. Review and oversee the pending degree list, ensuring the students are meeting all Graduate College graduation requirements. Communicate with students on examinations, oversee sign up and scheduling of qualifying exams, and maintain statistics for results of qualifying exams. Obtain results from examiners to notify students, Graduate College, and business office of outcomes. Process requests for all preliminary and final exams through Graduate College (Thesis Office) and provide approved exam paperwork to students.Work with HR to review student visa status and maintain awareness of upcoming visa deadlines. Serve as a liaison to ISSS and HR regarding CPT / OPT applications and visa renewals.Serve as a liaison to campus units responsible for English proficiency exams (EPI, EPT) or work with departmental delegate to ensure English proficiency requirements are fulfilled.Anticipate and take initiative in discovering and resolving graduate student problems in consultation with the appropriate faculty member(s).Recruiting & AdmissionsProvide timely processing of application material to the Graduate College for admission of graduate students to the University; and follow up with app icants on missing items, receipt of required documentation, and admission decisions.Coordinate the recruitment process and in collaboration with ACES Marketing and Communications office, Director of Graduate Programs, and department Marketing Liaison, to update website content, create and distribute recruitment material of various media types to develop sources of high-quality graduate student prospects.Work with the Graduate College to secure all necessary documentation to process I-20s for international students.Organize graduate recruiting visits for the department. Plan the agenda for the visit, coordinate catering, social activities, and events including Poster Sessions; schedule meetings between faculty and graduate students and arrange laboratory tours.Support and conduct recruiting events for high-quality targeted applicants, responding to inquiries, and assisting applicants as needed. This includes attending graduate school fairs, annual conferences and other events that may be appropriate for recruiting well-qualified students into the program.Program AdministrationManage departmental fellowship and awards processes by facilitating yearly applications, qualification matching, and opportunity identification fo
