Office Support Specialist - Hybrid

Office Support Specialist - Hybrid

Sponsorship for Work authorization is not available for this position.

Provide administrative and accounting/purchasing support duties for the Office of Risk Management. Work is performed in a hybrid setting and is sedentary for the most part. No unusual physical exertion required.

DUTIES AND RESPONSIBILITIES

• Perform monthly reconciliation of financial statements for various accounts (40%)
• Issue purchase orders and change orders for the payment of commercial insurance policies and other services as needed (10%)
• Assist in the administration of insurance activities related to leased space including: reviewing leases to determine insurance requirements to obtain proper proof of insurance; tracking receipt of required proof of insurance; and maintaining the leased space database to ensure information is accurate and updated in a timely manner (10%)
• Assist with maintaining calendars and scheduling meetings (5%)
• Assist colleagues with various department related projects (5%)
• Maintain property accounting/inventory, order supplies, and dispose of items to surplus (5%)
• Maintain records retention and requests for permission from State to discard (5%)
• Review incoming mail and distribute it to the appropriate staff (5%)
• Assist with making travel arrangements as needed for the office for conferences and other work engagements (5%)
• Assist with departmental purchases/transactions (5%)
• Perform other assigned duties appropriate for an Office Support Specialist classification. (5%)

• High school diploma or equivalent.
• Any one or combination totaling two (2) years (24 months) from the categories below:

• College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
• 30 semester hours equals one (1) year (12 months)
• Associate's Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
• Work experience performing office/clerical activities, including the use of computer systems.

• One (1) year (12 months) of work experience comparable to the second level of this series.

• Ability to interpret University policies/procedures and complex insurance-related documents.
• Ability to handle account-servicing activities that applies knowledge of accounting principles and practices.
• Excellent verbal and written communication skills to effectively communicate with University and departmental officials/staff, insurance representatives, and other internal/external persons seeking assistance from the Office of Risk Management.
• Strong interpersonal skills to provide high quality customer service that reflects positively upon the Office of Risk Management, and to develop/maintain professional work relationships with others.
• Ability to work independently and exercise good judgment and discretion in the performance of assigned duties and responsibilities.
• Organizational and multi-tasking skills to prioritize work accordingly to meet stringent deadlines and respond to urgent matters.
• Proficiency with Microsoft Office Suite programs/applications including Word, Excel, Outlook, and PowerPoint. Computer skills in utilizing a web browser (e.g., Microsoft Internet Explorer, Mozilla Firefox, or comparable web browser).

APPOINTMENT INFORMATION
This is a 100%% Full Time Civil Service Office Support Specialist position. The expected start date is 3/3/2025. System Office jobs such as this one are not eligible for the Referral Program. Sponsorship for work authorization is not available for this position.

The budgeted salary range for the position is $40,000.00 - 45,000.00. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

APPLICATION PROCEDURE & DEADLINE INFORMATION
For full consideration, please click the APPLY NOW link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 1/29/2025.

System Human Resource Services
(217) 333-2600
erhr@uillinois.edu

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the System Human Resource Services, Diversity, Equity and Inclusion at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu.

Requisition ID: 9000810
Job Category: Civil Service
Campus Location: Urbana

#LI-BS1