Registrar - UIC Law

Registrar - UIC Law

Hiring Department: Registrar’s Office

Location: Chicago, IL USA

Requisition ID: 1016280

Posting Close Date: 2/28/2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

The UIC School of Law, Chicago’s only public law school, is seeking a Registrar.

Description:

Position Summary
This position provides overall leadership and management of all aspects of student registration, records, and scheduling for the Law School. Ensures the integrity and confidentiality of student and institutional records. Oversees and coordinates instructional space assignments and scheduling, curriculum management, and administration of examinations to all students. Provides strategic planning and direction for the maintenance and enhancement of the academic information structure of the Law School. Assumes any other responsibilities assigned by the Dean or Vice Dean for Academic Affairs.

Duties & Responsibilities

• 
  Plan, coordinate, and provide leadership in all aspects of the master curriculum offerings of the Law School; develops and maintains the academic schedule, updates course offerings in accordance with Law School policies and procedures.

• Establish and administer processes and procedures for student records management, archiving, and destruction, in accordance with established regulations, policies, and standards for maintaining, handling, and disposing of student and institutional records.

• Oversee all aspects of the examination process for the Law School; creates examination schedules, directs and supervises exam preparation and distribution to faculty.

• Collaborate with Student Life and Vice Dean for special examination arrangements, and proctoring.

• Manage the processing and recording of all student grades, processing of grade changes, and tabulation of academic and graduation honors listings.

• Oversee and monitor student academic standing, probation, and dismissal.

• In connection with the Vice Dean, certify completion of graduation requirements and eligibility to bar examinations.

• Oversee compilation, recording, verification, and dissemination of all data related to student enrollment, curriculum, academic progress, grades, and bar pass rates for the Law School.

• Responsible for understanding relevant American Bar Association and Higher Learning Commission standards and ensuring that those standards are met in the law school Registrar’s Office.

• Responsible for understanding relevant state and federal standards, such as FERPA and Title IV, and ensuring compliance within the law school Registrar’s Office.

• Participate in major report preparation, such as reports for accrediting agencies.

• Plan, assign, and review the work of staff to ensure that group objectives are met. Hire, train, develop and manage staff to ensure that qualified staff exists to meet group objectives.

• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications:

• 
  A Bachelor's degree from an accredited institution.
• At least 5 years of experience that is directly related to the duties and responsibilities specified.
• Ability to provide excellent student service.
• Skill in using computerized student information systems.
• Knowledge and comprehensive understanding of student records management principles, regulations, policies, and procedures.
• Knowledge of accreditation, and state and federal regulations.
• Strong supervisory and management skills.
• Strong interpersonal and written/oral communication skills.
• Demonstrated ability to work effectively with a wide range of constituencies in a diverse community.
• Knowledge and understanding of curriculum management processes, methods, policies, and procedures.
• Knowledge of law school academic and graduation requirements and eligibility requirements for bar examinations.
• Demonstrated practice of handling confidential information with integrity.

• Advanced degree preferred.
• Prior work in a professional school Registrar’s Office preferred.

The salary range for this position is $95,000 to $105,000 annually. The position currently offers a hybrid remote work environment based on the department’s operational needs. This position sometimes requires working beyond normal business hours.

For fullest consideration, apply online https://jobs.uic.edu by the listed closing date. Include (upload) a .pdf copy of your letter of intent, current CV/resume, and the names of 3 references.

The University of Illinois Chicago and the State of Illinois offer competitive wages, benefit programs, and resources for employees. UIC is strongly committed to providing equitable benefit options throughout each stage of employment. Many benefits become effective on the first day of employment. Benefits offered by UIC include health care options, wellness programs, educational opportunities, tuition assistance, vacations, holidays and other leave benefits, and University retirement plans. Detailed information on specific employee benefits may be found on the Benefits website.

Offers of employment by the University of Illinois may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered. Additional information regarding such pre-employment checks and assessments may be provided as applicable during the hiring process.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation