What are the responsibilities and job description for the Payroll Specialist position at University of Indianapolis?
Job Description
The University of Indianapolis seeks applications for a Payroll Specialist. This is a full-time, non-exempt staff role. This position is responsible for compiling, entering, and processing payroll data and new hire information for students into the HRIS and payroll system for bi-weekly student payroll and for assisting the Payroll Manager in order to ensure all University employees receive accurate and timely pay. This is an essential staff position that may be required to work when the university is closed.
Responsibilities
Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.
UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.
As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!
The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.
Benefits
The University of Indianapolis seeks applications for a Payroll Specialist. This is a full-time, non-exempt staff role. This position is responsible for compiling, entering, and processing payroll data and new hire information for students into the HRIS and payroll system for bi-weekly student payroll and for assisting the Payroll Manager in order to ensure all University employees receive accurate and timely pay. This is an essential staff position that may be required to work when the university is closed.
Responsibilities
- Performs all activities necessary to process one or more bi-weekly payrolls for 600 to 800 student employees, which includes maintaining related records, filing tax reports, voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, and documenting and updating procedures
- Works with the Financial Aid Department to track and report Work Study dollars
- Assists the Payroll Manager in the bi-weekly payroll and monthly payroll for faculty and staff
- Greets and answers questions of student-employees in-person to provide a compliant and excellent customer service experience
- Distributes, instructs, collects, and enters new hire paperwork into the payroll system and properly audits the new hire paperwork for students to ensure accuracy and compliance
- Ensures the student employee and time approver is set up in the time entry system
- Processes I-9 forms through the E-Verify site
- Completes verifications of employment (VOE)
- Sends periodic email communication reminders on payroll deadlines to supervisors, staff, and students
- Provides faculty, staff, and students with excellent customer service on payroll questions and concerns
- Works cooperatively with Student Affairs, Professional Edge, and other departments concerning student payroll matters
- Trains student worker to assist with student payroll, student new hire data entry, and E-Verify
- Enters employee new hire information into HRIS
- High school diploma required; Associate's degree (A.A.) from a two-year college or university helpful
- A minimum of one year of payroll experience and proficiency in using HRIS/Payroll systems and Microsoft applications required
- Higher education experience and experience working with Banner and Cognos software helpful
- Certified Payroll Professional (CPP) desired
Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.
UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.
As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!
The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.
Benefits
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Life Insurance
- Tuition Discount
- Retirement Savings Plan - 403B
- Paid Vacation and Sick Time Accruals
- Paid Holiday time and additional University days off
- Employee Discounts & Services
- Free Parking
- Onsite Health & Wellness Center
