What are the responsibilities and job description for the Business Office Coordinator - Family Medicine position at University of Kansas Medical Center?
Description
The Business Office Coordinator is responsible for administrative, office management, purchasing, and accounting duties within a department.
This position will serve as a purchasing coordinator for all purchases within a department, center, institute, or core. They will be responsible for ensuring adequate budgets exist, the purchase is appropriate for the source of funds, entering the purchase in the KUMC and departmental systems, and placing the order with the vendor. They may also approve invoices for payment with the state and other entities, reconcile revenue and expense accounts, and / or coordinate contract related activity. This position has direct interaction with faculty, staff, and external entities. Limited human resources duties may apply.
Job Responsibilities
Coordinates and processes all purchases, including creating requisitions, purchase orders and / or through use of the Business Procurement Card.
Manages all orders, deliveries, and payments to vendors.
Audits expenses and works directly with area employees to ensure expenses meet guidelines and are posted correctly.
Determines the availability of budget and appropriateness of all purchases. Determines approvals for special purchases.
Generating and processing internal and external fee-for-service activities in Workday.
Creates and provides reports of billing or invoicing activities as directed.
Manages vendor contracts and accounts in the departmental databases.
Processes travel reimbursements and expense reports for the department.
Manages departmental travel policies and procedures based on pertinent regulations.
Assists with other administrative departmental duties such as correspondence, document review, file organization, scheduling, etc.
Coordinating service requests that involves Facilities, Telecom, Information Resources, or other KUMC department or third-party vendors.
Assists with planning and coordinating office events.
Responsible for other special projects and duties as assigned.
Required Qualifications
Education :
Bachelor's degree in accounting, business administration or related field. Relevant work experience can be submitted on a year per year basis.
Work Experience :
Minimum two (2) years of related work experience in a business-related field.
Experience using the Microsoft Office Suite.
Experience using databases.
Customer service experience.
Preferred Qualifications
Work Experience :
Experience working in purchasing.
Experience using Workday Accounts Payable and Procurement modules.
Familiarity with accounting practices in an academic institution, including policies, procedures, and regulations of the State of Kansas, Research Administration, and KU Endowment Association.
General ledger accounting experience.
Skills
Excellent written, organizational, interpersonal, and communication skills.
Strong analytical, problem solving, reporting, and presentation skills.
Strong attention to detail.
Proficient skills in the Microsoft Office Suite.
Ability to multi-task, prioritize and meet deadlines in a fast-paced environment.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
Required Documents : Resume
Cover letter
Comprehensive Benefits Package :
Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
Employee Type : Regular
Time Type : Full time
Rate Type : Hourly
Compensation Statement :
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
Pay Range : 26.13 - $39.20
Minimum
26.13
Midpoint
32.67
Maximum
39.20
Salary : $26 - $39
