What are the responsibilities and job description for the Event Coordinator position at University of Kansas Medical Center?
Department:
SOM KC Office of Student Affairs (OSA)
-----
Student Affairs
Position Title:
Event Coordinator
Job Family Group:
Professional Staff
Job Description Summary:
STUDENT AFFAIRS PROFESSIONAL PROGRAM DEVELOPMENT
Assist in conceptualizing student affairs and societies program content in alignment with graduation competencies and educational frameworks for personal and professional development
Reviewing data and evaluations from past events for quality improvement opportunities
Attend and, if applicable, coordinate meetings to facilitate ongoing program management and development
STUDENT AFFAIRS EVENT MANAGEMENT
Conduct short and long-term planning and management for Student Affairs curricular and celebratory events (listed below) which includes but is not always limited to:
Trumba (event calendar) management (adding, editing, detailing events)
Room reservations
A/V reservations
Contracting vendors (food, event supplies, etc.)
Coordinating program participants (speakers, facilitators, attendees, etc.)
Paying invoices, processing reimbursements, etc.
Tracking expenditures
Managing communications (copywriting, editing, email campaigns, etc.)
STUDENT AFFAIRS EVENT LIST
M1 Orientation (5-day event for incoming medical students)
M2 Orientation (1.5-day event for returning M2 students)
Clinical Orientation (4-day event for students entering clinical phase of education)
Professional Development (every 8 weeks for M1 and M2 class)
Group Coaching (M3 group coaching per six societies 2-3x year)
A Grand Affair (School wide 1000-person awards gala)
Match Day (Graduating class announcing residency placements)
Senior Dinner (Graduation awards banquet graduation speeches)
Year 2 Celebration (Marking the end of didactic phase of education)
SCHOOL OF MEDICINE HOODING AND AWARDS CEREMONY LEAD
Lead planning committee in conducting short and long-term planning and management for School of Medicine Graduation ceremony:
Manage program and event run of show (script, platform party instructions, student instructions, setup, signage, seating, volunteers, supplies, student rsvp, faculty rsvp, faculty regalia rental, etc.)
Develop timelines for committee to track necessary tasks through planning process
Point of contact for M.D. students and SOM departments
Coordinate communications to M.D. students and faculty
SOM representative for KUMC-wide Recognition planning efforts
MEDICAL ALUMNI SOCIETY ADMINISTRATOR
Conduct short and long-term planning for Society events which includes but is not always limited to booking room and tech reservations, contracting vendors, coordinating program content, facilitating catering orders, paying invoices, and managing communications for:
Monthly leadership meetings
Monthly lunch meetings
Field Day/Annual Society Cup
Student Recognition Ceremony
Track finances across six Kansas City societies (monthly lunches, socials, service events, orientation events, reimbursements, student/faculty development, and other associated events)
Track yearly programming across six Kansas City societies
STUDENT AFFAIRS WEBSITE ADMINISTATOR
Manage Student Affairs webpage which houses repository of information, resources, documents, forms, and links for students in all four classes on all three campuses
Annual updates (schedules, orientation information, etc.)
Build out webpages for necessary events, organizations, and OSA initiatives
Assess for opportunities within professional programming for additions to website
OTHER DUTIES ASSIGNED
** Required Qualifications **
Baccalaureate degree in appropriate discipline. Professional experience in an academic setting may be substituted on a year-for-year basis.
Proven ability to communicate effectively, both orally and in writing.
Ability to interact effectively with physicians, administrators, students and other professionals.
Proven ability to work with diverse populations.
Proficient in Microsoft Office Suite, i.e. Word, Excel, Power Point and Outlook.
** Preferred Qualifications **
Administrative experience in academic institution.
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. Additional information can be found at https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Salary
Pay Range:
$49,000.00 - $74,000.00
Minimum
$49,000.00
Midpoint
$62,000.00
Maximum
$74,000.00
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Event-Coordinator_JR004471 or go to https://careers.kumc.edu/ and search for position number JR004471.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu .
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Can you also include the following EEO statement on all of our advertising locations: KU is an EO/AAE. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or protected Veteran status. http://policy.ku.edu/IOA/nondiscrimination
jeid-6e7f674de105ed4a8accd51a75e7b9a9
SOM KC Office of Student Affairs (OSA)
-----
Student Affairs
Position Title:
Event Coordinator
Job Family Group:
Professional Staff
Job Description Summary:
- Lead the planning and execution efforts of curricular and celebratory SoM events (orientations, graduation, banquets and award galas, medical student and physician faculty development, and professional conferences) to aid in fostering a sense of belonging for all within the SoM's learning community
- Aide in the development and implementation of personal growth and professional development programming using evidence-based student development frameworks
- Aide the design and implementation of instructional programs and training to address inequity, cultural competency, and racism in the medical learning environment
- Gather, interpret, and translate student needs into opportunities for ongoing process or program improvement using various evaluative tools
- Support administrative efforts relating to academic success and progression of SoM students to foster a safe and inclusive learning environment
STUDENT AFFAIRS PROFESSIONAL PROGRAM DEVELOPMENT
Assist in conceptualizing student affairs and societies program content in alignment with graduation competencies and educational frameworks for personal and professional development
Reviewing data and evaluations from past events for quality improvement opportunities
Attend and, if applicable, coordinate meetings to facilitate ongoing program management and development
STUDENT AFFAIRS EVENT MANAGEMENT
Conduct short and long-term planning and management for Student Affairs curricular and celebratory events (listed below) which includes but is not always limited to:
Trumba (event calendar) management (adding, editing, detailing events)
Room reservations
A/V reservations
Contracting vendors (food, event supplies, etc.)
Coordinating program participants (speakers, facilitators, attendees, etc.)
Paying invoices, processing reimbursements, etc.
Tracking expenditures
Managing communications (copywriting, editing, email campaigns, etc.)
STUDENT AFFAIRS EVENT LIST
M1 Orientation (5-day event for incoming medical students)
M2 Orientation (1.5-day event for returning M2 students)
Clinical Orientation (4-day event for students entering clinical phase of education)
Professional Development (every 8 weeks for M1 and M2 class)
Group Coaching (M3 group coaching per six societies 2-3x year)
A Grand Affair (School wide 1000-person awards gala)
Match Day (Graduating class announcing residency placements)
Senior Dinner (Graduation awards banquet graduation speeches)
Year 2 Celebration (Marking the end of didactic phase of education)
SCHOOL OF MEDICINE HOODING AND AWARDS CEREMONY LEAD
Lead planning committee in conducting short and long-term planning and management for School of Medicine Graduation ceremony:
Manage program and event run of show (script, platform party instructions, student instructions, setup, signage, seating, volunteers, supplies, student rsvp, faculty rsvp, faculty regalia rental, etc.)
Develop timelines for committee to track necessary tasks through planning process
Point of contact for M.D. students and SOM departments
Coordinate communications to M.D. students and faculty
SOM representative for KUMC-wide Recognition planning efforts
MEDICAL ALUMNI SOCIETY ADMINISTRATOR
Conduct short and long-term planning for Society events which includes but is not always limited to booking room and tech reservations, contracting vendors, coordinating program content, facilitating catering orders, paying invoices, and managing communications for:
Monthly leadership meetings
Monthly lunch meetings
Field Day/Annual Society Cup
Student Recognition Ceremony
Track finances across six Kansas City societies (monthly lunches, socials, service events, orientation events, reimbursements, student/faculty development, and other associated events)
Track yearly programming across six Kansas City societies
STUDENT AFFAIRS WEBSITE ADMINISTATOR
Manage Student Affairs webpage which houses repository of information, resources, documents, forms, and links for students in all four classes on all three campuses
Annual updates (schedules, orientation information, etc.)
Build out webpages for necessary events, organizations, and OSA initiatives
Assess for opportunities within professional programming for additions to website
OTHER DUTIES ASSIGNED
** Required Qualifications **
Baccalaureate degree in appropriate discipline. Professional experience in an academic setting may be substituted on a year-for-year basis.
Proven ability to communicate effectively, both orally and in writing.
Ability to interact effectively with physicians, administrators, students and other professionals.
Proven ability to work with diverse populations.
Proficient in Microsoft Office Suite, i.e. Word, Excel, Power Point and Outlook.
** Preferred Qualifications **
Administrative experience in academic institution.
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. Additional information can be found at https://www.kumc.edu/human-resources/benefits.html
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Salary
Pay Range:
$49,000.00 - $74,000.00
Minimum
$49,000.00
Midpoint
$62,000.00
Maximum
$74,000.00
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Event-Coordinator_JR004471 or go to https://careers.kumc.edu/ and search for position number JR004471.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu .
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Can you also include the following EEO statement on all of our advertising locations: KU is an EO/AAE. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or protected Veteran status. http://policy.ku.edu/IOA/nondiscrimination
jeid-6e7f674de105ed4a8accd51a75e7b9a9
Salary : $49,000 - $74,000
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