Administrative Specialist (Conf) CL2

The University of Maine System is accepting applications for an Administrative Specialist (Conf) CL2 (Administrative Specialist) . This position will work in the Treasurer's Office on the University of Maine at Augusta campus. The Administrative Specialist is responsible for various administrative and clerical tasks that require strong organizational skills and flexibility. This role serves as the primary point of contact and an ongoing resource for internal and external stakeholders, handling a wide range of verbal and written communications.

Collaboration within a team is essential, along with a commitment to exceptional customer service, maintaining confidentiality, filling administrative coverage gaps as needed, and managing multiple tasks effectively. The ability to prioritize and navigate a diverse environment with frequent interruptions is crucial. The position seeks an individual with sound judgment and initiative because work is typically carried out under general guidance rather than specific instructions.

Key Responsibilities Include:

• Scheduling meetings and manager supervisor's calendar.
• Assist with email communications and answering the office phone.
• Creating and assisting with special projects and event planning.
• Managing the purchase order and invoice processes, researching when applicable in MarketPlace.
• PeopleSoft processes that include invoices, deposits, etc.
• Take and file meeting minutes.

The hours are Monday through Friday from 7:30 AM to 4:00 PM. This position reports to the Chief Business Officer and is an integral part of a dynamic team.

Salary: The starting wage for this position is $18.86 an hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee ACSUM/COLT unit member with the University of Maine System.

Benefits: The University of Maine System offers a highly competitive benefits package that includes (but is not limited to):

• 13 paid holidays plus earned vacation and sick time
• Health, Dental, and Vision insurance
• Short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• Tuition waiver program for employees and their dependents (spouse, domestic partner, and dependent children)
• 403(b) retirement plan with employer contribution

To learn more, please review the Benefits Information Summary .

Qualifications
Required:

• High School diploma or equivalent education (G.E.D.) and sufficient experience, including two years of administrative support experience.
• Experience with data entry and web-based programs.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Strong computer skills and experience using MS programs.
• Strong customer service skills.
• Adapts well to change.

Preferred:

• Associate degree.
• PeopleSoft and Marketplace experience.

How to Apply
Materials must be submitted via “Apply Now” below. You will need to complete an application and upload the following:

Important items to know about the recruitment process:

• Review of applications will begin immediately. For full consideration, materials must be submitted by February 28, 2025.
• Materials received after the initial review date will be reviewed at the discretion of the University.
• The successful applicant is subject to appropriate background screenings.
• We are not able to consider applicants who require Visa sponsorship.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity, or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System).