Administrative Specialist CL2: Mathematics

The University of Southern Maine’s Department of Mathematics and Statistics is seeking an Administrative Specialist.

USM’s Department of Mathematics and Statistics provides students with a broad background in mathematics and statistics, offering both undergraduate and graduate degrees. To learn more about our Department of Mathematics and Statistics click here.
The successful candidate should be cooperative, dependable, and able to work well with others, both staff and faculty, as well as throughout the University. This position will interact with students, faculty, and the general public, requiring the willingness to be helpful and patient while maintaining a high degree of professionalism and confidentiality in all circumstances.

Additional job duties and responsibilities include:

• Maintaining attention to detail.
• Providing customer service that often requires researching a question and responding to that request in a timely manner.
• Managing and completing projects with varied deadlines.
• The ability to triage work and deadlines.
• Ensuring tasks are complete and deadlines are met.
• Anticipate additional tasks or problems that might need attention.
• Managing an office for a department that generates the highest number of student credits hours in the College.

The successful candidate should have a high level of competency in Microsoft Office. In addition, the successful candidate would need to get familiar with various software applications and administrative software tools the University utilizes. These software applications include, but are not limited to, the MaineStreet database (student records and other academic records, department budgets and purchasing, MaineStreet Queries for analytic assessments, Course Scheduler, Contract Generator, Word Press, SmartSheet, Concur, and eCampus.

USM’s Department of Mathematics and Statistics provides students with a broad background in mathematics and statistics, offering both undergraduate and graduate degrees.

This position is located on our Portland Campus and will pay a starting rate of $18.86/hour for a new hire or the appropriate transfer rate for a current employee with the University of Maine System.

This position provides a terrific opportunity to pursue a bachelor’s or advanced degree through the university’s generous tuition waiver benefit.

The University of Southern Maine offers highly competitive benefits for full-time and eligible part-time employees that includes (but is not limited to):

• 13 paid holidays plus earned vacation time and sick time
• Health, dental and vision insurance
• Low-cost short-term disability insurance and employer-paid long-term disability insurance
• Employer-paid basic life insurance and supplemental life insurance
• A tuition waiver program for employees and their spouse or dependent child(ren)
• A 403(b)-retirement plan with employer contribution
• Free access to the METRO system, including the Husky Line with service between our Portland and Gorham campuses

To learn more, please review the Benefits Information Summary .

The University of Southern Maine is a vibrant academic community located in the greater Portland, Maine area, including campuses in Portland, Gorham, Lewiston, and online. USM is part of the University of Maine System and offers a comprehensive array of undergraduate and graduate programs, emphasizing hands-on learning, community engagement, and interdisciplinary collaboration. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.

USM is committed to providing expanded access to high-quality education that elevates economic opportunity and contributes significantly to the vitality of a diverse society. To learn more about USM, visit About Our University .

The University of Southern Maine embraces an inclusive campus community that values the expression of differences in ways that promote excellence in teaching, learning, personal development, and institutional success. The Office of Equity, Inclusion and Community Impact supports USM's DEIA- and Community Impact-focused departments, committees, groups, projects, training, and events. USM encourages women, veterans, individuals with disabilities, and people from diverse racial, ethnic, and cultural backgrounds to apply.

We are dedicated to our Service Promise, Student Focused Every Day and seek a team member who embraces this commitment and upholds our core values of Respect & Care, Integrity, Equity, and Responsiveness.

Required Qualifications :

• High school diploma or equivalent (G.E.D.)
• Two years of administrative support or comparable experience
• Ability to work well with many people at all levels
• Computer proficiency (ex. MS Office, Google suite, web)

To apply , click on ‘Apply Now’ or visit our USM Careers Page and submit the following:

• Cover Letter
• Resume/Curriculum Vitae
• Finalist candidates will be asked to provide a list of the names and contact information for references

For full consideration please submit all required materials by January 29, 2025 .

We are not able to consider applicants who require Visa sponsorship support.

Appropriate background screening will be conducted for the successful candidate.

Clery Act :

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report (ASR), and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. View the University’s Annual Security Report (PDF) . If you wish to have a paper copy of the ASR or need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please email or call 207.780.4035.

EEO Statement :

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request.

The following person has been designated to handle inquiries regarding nondiscrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).