Financial Coordinator

Job Description Summary

Organization's Summary Statement :

The A. James Clark School of Engineering at the University of Maryland serves as the catalyst for high-quality research, innovation, and learning, preparing our students to create innovations that will address the 21st century Grand Challenges (e.g., energy, environment, security, and human health) and improve the human condition. The Clark School is dedicated to leading and transforming the engineering discipline and profession, to accelerating entrepreneurship, and to transforming research and learning activities into new innovations that benefit millions.

The Finance Coordinator will be responsible for sponsored and non-sponsored project accounts (including pre and post-award activities) for the Department of Civil and Environmental Engineering. Job duties include but are not limited to :

• Responsible for sponsored research proposal preparation for the department. Work directly with faculty, providing assistance with preparing research proposals, including preparing budgets, other cost / price information, and non-technical documents (current / pending, formatting resumes, etc.);
• Ensure all budgets contain accurate information (salary, fringe, tuition remission, f&a rates, etc.);

Ensure compliance with all sponsor and University requirements. Ensure all internal and sponsor deadlines are met; Reconcile sponsored and non-sponsored accounts, including reviewing expenditures to ensure they are in line with sponsor and UMCP polices, all documentation related to expenditure is easily available and accurate, preparing financial reports and projections for expenditures / burn rates, salary charges / charts, and review revenues for accounts. Enter encumbrances in BA4 and transfer expenditures / funds as required on accounts; Monitor and track Cost Share accounting on sponsored projects, and prepare required reports for Sponsors. Transfer expenditure and department contributions to cost share accounts; Review and approval of subcontract and vendor invoices on portfolio of accounts they manage; Serve as liaison to University business offices and sponsor personnel regarding account expenses, and resolve any questions or issues that arise.

Physical Demands : Sedentary work.

Consistently operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.

Capable of exerting up to 10 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Substantial repetitive movements (motions) of the wrists, hands, and / or fingers from computer entry work.

Close visual acuity to perform an activity such as : preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Must be able to transverse the campus to attend meetings and drop off or pick up items from other entities on campus.

Frequently communicates with faculty, staff and students who have inquiries at the front office desk. Must be able to exchange accurate information in these situations.

Occasional travel required for conferences, events, and meetings.

Preferences :

A minimum of 3 years of experience conducting post-award financial management activities on sponsored research contracts and grants.

A minimum of 1 year of experience conducting pre-award activities (budget preparation, forecasting, gathering proposal information, reviewing requests for proposals (RFPs), reviewing proposals for completeness, etc.).

Minimum Qualifications

Education : Bachelor's degree from an accredited college or university.

Experience : One (1) year of professional budget, finance, or accounting experience.

Other : Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

Knowledge of finance functions.

Skill in oral and written communication.

Skill in the use of Microsoft Office products.

Ability to multi-task and prioritize assignments.

Ability to analyze situations and determine the best solutions.

Additional Job Details

Required Application Materials : Resume, Cover Letter, and List of References

Best Consideration Date : 01 / 27 / 2025

Posting Close Date : NA

Open Until Filled : Yes

Job Risks

Not Applicable to This Position

Financial Disclosure Required

For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Department

ENGR-Civil & Environmental Engineering

Worker Sub-Type

Staff Regular

Salary Range

75,000-$85,000

Benefits Summary

For more information on Regular Exempt benefits, select this link.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO / AA Statement

The University of Maryland, College Park is an Equal Opportunity / Affirmative Action Employer; all qualified applicants, including veterans and people with disabilities, will receive consideration for employment. UMD is actively engaged in recruiting, hiring, and promoting underrepresented communities. Please read the entire University of Maryland Equal Employment Opportunity and Affirmative Action Statement of Policy.

Women, Minorities, Disabled, Veterans, and LGBTQ Welcome!

Diversity Statement

The University of Maryland, College Park, an equal opportunity / affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Title IX Non-Discrimination Notice

The University of Maryland (UMD) does not discriminate on the basis of sex, gender identity or expression, sexual orientation, race, color religion, national origin, ethnicity, physical or mental disability, protected veteran status, age, genetic information or any other characteristic protected by law in its programs and activities. Specifically, Title IX prohibits discrimination on the basis of sex in UMD programs and activities, including with respect to admission and employment.

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