What are the responsibilities and job description for the Grant & Contract Analyst I position at University of Massachusetts Medical School?
Overview
POSITION SUMMARY:
Under the general supervision of the Associate Director, Grant Accounting & Compliance or designee, the Grant & Contract Analyst I performs varied financial and administrative functions to monitor compliance of post-award grants, contracts, and restricted gifts while adhering to governing policies, regulations, and requirements. The Grant & Contract Analyst I will work with internal and external stakeholders to manage post-award financial transactions, reconcile financial accounts, and prepare financial reports to ensure continued funding for research in support of the mission and values of the university.
Responsibilities
ESSENTIAL FUNCTIONS:
- Contribute to monitoring and analysis activities of the university portfolio of research project grants, contracts, and restricted gifts, from award through closeout to protect the integrity of the university’s research enterprise.
- Enter award data in the financial system of record to establish the project record. Utilize reports and queries to monitor expenditures for accuracy and adherence to required policies and regulations. Work with departments to ensure appropriate action and resolution of issues.
- Process invoices and payments based on the terms of the contract to ensure cash management requirements. Manage reconciliation of receipts and accounts receivable.
- Identify sponsor terms and conditions that require attention.
- Collaborate with departments to facilitate best grants management practices. Provide guidance and direction to external department staff to resolve compliance issues. Take appropriate action to process necessary corrections.
- Reconcile expenditures, disbursements, and receipts. Prepare and submit financial reports to ensure compliance with sponsor and institution requirements.
- Collaborate with pre-award staff in all grants management processes and procedures to ensure excellent customer service standard.
- Demonstrate willingness and interest in assuming increasing levels of responsibilities and networking.
- Communicate in a clear and concise manner to elicit and disperse information.
- Perform other duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
- Bachelor's degree in Business, Accounting, Finance or related field or equivalent experience
- 0-1 years related business experience
- Proficient in Microsoft Office Suite
- Excellent interpersonal, verbal, and written skills needed to present and communicate effectively with a diverse population of stakeholders
- Demonstrated time management and problem-solving skills with ability to organize and prioritize workload to meet deadlines.
- Demonstrated understanding of financial documents such as system reports at summary and detail levels.
PREFERRED QUALIFICATIONS:
- Knowledge of OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
- Knowledge of NIH Grants Policy Statement.
