What are the responsibilities and job description for the Project Coordinator position at University of Massachusetts Medical School?
Overview
GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator I provides analysis and support for projects, administrative, and general operations. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.
Responsibilities
MAJOR RESPONSIBILITIES:
- Organize and plan work activities of the Department for review with appropriate senior staff
- Implement and manage tasks in accordance with departmental objectives
- Participate as a member of project teams
- Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
- Maintain project plans in Microsoft Project and produce related project reports
- Compile and analyze data, and draft project reports for review by senior staff
- Initiate and maintain contact with key personnel including staff, department heads and external parties
- Update the Director or designee on project details and changes in a timely manner
- Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
- Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
- Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
- Develop and maintain time schedules for department staff, project events and office activities
- Maintain project files and support materials
- Perform other duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
Bachelor’s degree in business administration, a related field, or equivalent experience
1 year of experience coordinating and planning projects
- Ability to work in a team and meet performance deadlines in a dynamic environment
- Excellent oral and written communication skills necessary to interact with clients and staff
- Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.
Additional Information
Applicants must be comfortable approaching patients in the ED and acute care setting.
PREFERRED QUALIFICATIONS:
- Experience in healthcare setting, either clinical or research
- The applicant will be working on multiple projects so flexibility is a must
- Off-site travel will be required to UMass Memorial Community EDs
- Excellent interpersonal skills to interact with a diverse array of research participants, physicians, clinical staff, and other members of the research team
- Basic computer proficiency (Word, Excel, email)
