Sr. Sponsored Programs Specialist

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The Department of Psychology has an exciting opportunity for a full-time Senior Sponsored Programs Specialist position. This position will provide administrative and financial grant support for the NHLBI-funded Hispanic Community Health Study/Study of Latinos. Hybrid arrangements may be considered.

The work location is in Miami, FL 33136.

The Senior Sponsored Programs Specialist coordinates administrative and financial functions for the assigned department. This position also oversees junior staff and takes on the review of more complex grant activities in order to ensure departmental compliance with applicable guidelines, rules, and regulations.

DEPARTMENT SPECIFICS:

• Manages the pre- and post-award management of the Hispanic Community Health Study/Study of Latinos contract, along with ancillary funding to the study.
• Coordinates financial effort reporting and tracking for research staff

CORE JOB FUNCTIONS

• Provides technical assistance and guidance to faculty and administrators in the development and preparation of funding proposals.
• Responds to general inquiries regarding sponsored program policies and procedures.
• Reviews grant applications to ensure accuracy.
• Accesses applicable database(s) to verify regulatory compliance approvals before establishing of the project account.
• Maintains the internal proposal documents and electronic records for assigned portfolio.
• Processes and disseminates various non-financial post-award actions such as award notifications, amendments, and related documents.
• Assists in the coordination of the project closeout.
• Coordinates with faculty on possible need for budget revisions to be consistent with award amount as received.
• Reviews award terms and conditions and discusses flagged items with faculty.
• Oversees all audits and bank reconciliations of petty cash accounts.
• Monitors sponsored programs subcontracting activity.
• Submits to accounts payable all received and endorsed invoices and tracks timely payments by that unit.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS

Education:
Bachelor’s degree in relevant field required

Experience:
Minimum 3 years of relevant experience required

Certification and Licensing:
Refer to department description for applicable certification requirements

Knowledge, Skills and Abilities:

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
• Teamwork: Ability to work collaboratively with others and contribute to a team environment.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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