Executive Assistant to the President

The President of the University of Missouri seeks an experienced and capable administrative expert to provide essential duties for the President and broader office. Duties related to this role are outlined below.

• Serve as trusted advisor to the President and, in partnership with the Chief of Staff, effectively manage the priorities of the President’s Office.
• Manage administrative staff of the office; ensure highest levels of customer/guest service and task completion; work with Chief of Staff to align team contributions to most pressing and important matters on a daily basis.
• Serve as the point of contact for legislative and congressional offices; align presidential activities with Office of Government Relations and key elected officials.
• Coordinate key presidential activities with the Secretary of the Board of Curators and other key administrative experts across the university.
• Oversee university and office of the president sponsored events to ensure alignment with objectives and needs while ensuring optimal experiences to enhance the institution's reputation.
• Effectively manage outlook calendar scheduling including plan and schedule meetings and teleconferences. Resolve scheduling conflicts as they arise and prioritize issues to ensure an effective time management approach. Communicate agendas and respond to calendar changes as needed. Maintain contact lists in Outlook and databases as needed.
• Convene and coordinate agenda for Council of Chancellors meetings.
• Ensure meetings are properly organized; prepare participants by setting the appropriate agenda. Capture key take-aways and follow-up actions to be distributed to attendees. Prepare meeting materials, consolidating input from executive team into a cohesive presentation.
• Manage all aspects of travel arrangements in a timely manner. Coordinate flight, hotel, car, etc., and prepare detailed itineraries. Prepare travel and expense reports and coordinate reimbursements.
• Manage incoming and outgoing correspondence and ensure that all correspondence is opened on a daily basis, distributed as appropriate, and items are tracked for follow up by appropriate staff.
• Prepare and proof correspondence including letters, memos, documents and reports as required. Produce presentations and maintain various databases, dashboard and reports related to presidential efforts, gathering information from various team members.
• Serve as a mentor to other administrative professionals across leadership structures of the university.
• Oversee department expenses; process vouchers and travel expenses; complete required Missouri Ethics Commission reporting; approve time & labor.
• Conduct research as needed for members of the department’s executive team.
• Perform other related duties as requested or as responsibilities dictate (e.g., weekly time and expense reports, maintain up-to-date paper and electronic files, etc.)

A Bachelor’s degree (or an equivalent combination of education and experience) and at least 5 years of professional experience from which comparable knowledge and skills needed for the role can be acquired.

• Progressively complex administrative experience supporting top level executive activities.
• Excellent oral and written communication skills.
• Effective interpersonal skills with a strong customer service focus.
• High level of organizational skills to effectively assist in the management of multiple projects from inception to completion and adhering to strict deadlines.
• Exhibits a high-level of professionalism at all times.
• Exceptional judgement and problem-solving capabilities
• Ability to maintain strict confidentiality and the highest level of discretion.
• Ability to be flexible and work effectively in a fast-paced environment.
• Excellent attention to detail.
• High level of proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Ability to work independently and as part of a team.
• Demonstrated team leadership skills and experience.

Salary Range: $85,000.00 - $105,000.00 per year
Grade: GGS 012
University Title: Senior Finance and Accounting Consultant
Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Resume and cover letter

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.