Executive Assistant to the Secretary of the Board of Curators

Office of the Secretary, Board of Curators

Job Description:
The University of Missouri System is seeking a detail-oriented, highly organized, and proactive Executive Assistant to support the Secretary of the Board of Curators. This position plays a crucial role in coordinating communications, scheduling, and logistical support for the Board of Curators, ensuring efficient and effective operations within the Office of the Secretary.

The Executive Assistant will be responsible for managing sensitive and complex administrative tasks, including but not limited to, preparing and reviewing documents, organizing meetings and events, and serving as a key liaison between the Secretary of the Board, University leadership, and external stakeholders. This role requires a professional with exceptional organizational skills, the ability to work under pressure, and a commitment to maintaining confidentiality and discretion in all communications.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the Secretary of the Board, including managing schedules, preparing correspondence, maintaining files, and handling confidential information with the utmost discretion.
• Meeting Coordination: Organize and coordinate Board meetings, committee meetings, and special events, including agenda preparation, document distribution, minute-taking, and follow-up actions. Ensure all meeting logistics are arranged, including AV needs, room setup, and catering.
• Communication: Serve as a primary point of contact for the Secretary's office, responding to inquiries, facilitating communication with Board members, University leaders, and external partners. Draft and edit reports, memos, and other documents as needed.
• Document Management: Assist in the preparation and review of meeting materials, reports, and presentations. Maintain accurate records, ensuring compliance with relevant policies and protocols.
• Project Assistance: Support special projects, research assignments, and initiatives led by the Secretary, helping to achieve goals efficiently and on time.
• Travel and Expense Management: Coordinate travel arrangements and prepare expense reports for the Secretary, ensuring adherence to university policies and budgetary guidelines.

A Bachelor's degree or an equivalent combination of education and experience and at least 4 years of experience from which comparable knowledge and skills can be acquired is necessary.

• Strong organizational and time-management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with virtual meeting platforms (e.g., Zoom, Teams).
• Ability to work independently, exercise sound judgment, and handle confidential information with integrity.
• Familiarity with University of Missouri System policies and procedures is a plus.

Salary Range: $51,875 - $65,000

Grade: GGS-10

University Title: Senior Executive Assistant

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours’ drive from St. Louis and Kansas City, Columbia is Boone County’s largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen cultural festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person’s success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.